“What If Mining Admin Didn't Cap Growth?”
WA Mining Suppliers’ Admin Runs Itself.Grow the Work — Not the Office.
Add the next site without the next hire — the back office that doesn’t grow when you do.
Seventeen AI agents absorb the admin across the four desks you already run — People, Safety, Operations, Finance. Win the next site and the work goes up, but the back office doesn’t. Your admin team stops doing data entry and starts running the exceptions, the clients and the crews. And when WorkSafe pulls the register or a BHP auditor asks for proof, the timestamped audit trail — actor, time and Award clause on every approval — is already there. Built for WA suppliers $10M–$50M selling into BHP, Rio, FMG, Roy Hill, FQM.
Receipt ladder: $97K FIFO alone → $127K–$192K + Doc Control + Timesheet → $555K–$1.1M+ full suite.
That’s the floor. The ceiling is what your estimator wins and your HSE lead holds — once they’re off the portal and back on the client.
Every time we win a site we add a coordinator. Then a safety officer. Then an accounts clerk.The work goes up — and so does the overhead. Our margin’s thinner now than at half the revenue.Take the next site without the next hire — same back office, higher margin.
— WA mining supplier, $22M revenue, 85 workers across 4 sites
Hear the AI voice interviewer
10-sec sampleOr clone your recruiter's voice. Six AU-leaning presets ship by default.
ALL 17 AGENTS·MAPPED TO THE 4 DESKS YOU ALREADY RUN
Watch the strategy: From Hierarchy to Intelligence10 questions. Instant fit check.
“What If Mining Admin Didn't Cap Growth?”
See your numberPerth-based•WA mine sites•Start in days•$555K–$1.1M+ recovered admin labour•WHS + s.327A audit trail•One system. Yours.
WA mining needed ~24,400 workers in 2026 and got ~16,000. The admin hire you’re chasing may not exist — recover the capacity instead.
“What If Mining Admin Didn't Cap Growth?”
Take the 2-min Scorecard and find out.
Or book a 30-min consult · call 08 6244 7100 (9–5 WST) · Skip to the 30-day free trial · See live demos
Our customers ship into these miners
DrilLedger is not a vendor to the miners — our customers (Perth suppliers, $10M–$50M) are.
Most suppliers grow by hiring. There’s another way.
Win the next site and the overhead grows with it — another coordinator, another safety officer, another accounts clerk. DrilLedger breaks that coupling: seventeen AI agents absorb the admin across the four desks you already run, so you add the next site without the next hire.
The usual way
More work → more admin hires → more overhead → flat margin. Winning work makes you busier, not more profitable.
With DrilLedger
More work → the same admin base → higher margin. Same back office, more sites — a cost advantage competitors can’t match by hiring harder.
The recovered admin labour is the floor. The contracts you can finally take on without hiring are the upside.
Start at $97K. Climb to $555K–$1.1M+.
Every agent ships with its own receipt. The receipts compound. Three agents already cover what a $20M Perth supplier loses to portal re-keying and stale Saturday penalty formulas in a single year.
$97K–$109K
per year
Entry receipt
Agent #1 FIFO Mobilisation, standalone
Gate rejections prevented at $18,500 each, FIFO booked across 14 WA routes, 21-item starter checklist. Around 270 coordinator hours back a year.
$127K–$192K
per year
Three-agent stack
Agents #1 + #2 + #3
FIFO + Document Control (Pegasus/Enable/Workflow/Avetta) + Timesheet (MA000011 with the 12 Dec 2025 Saturday tier baked in).
$555K–$1.1M+
per year
Full suite — ROI
All 17 agents live
Recruitment to invoicing, end-to-end. Replaces Seek + FastTrack360 + Altora + Microsoft 365. One CFO line item instead of four.
That total is not just saved — it is the admin headroom to add the next site, contract and 50 workers without adding the next hire. The receipt is the floor. The work you can finally take on is the upside.
Recovered admin labour, not a subscription cost.
Your admin, by department
Every agent maps to a desk you already run. Each desk has a ceiling today — the admin one person can carry. Lift it, and the desk scales without the next hire. Here is what that unlocks, desk by desk.
People & Workforce
$169K–$291K/yrDouble the workforce you mobilise without doubling the coordination desk.
By hand today: Attract, screen, mobilise, and capture time — the whole hire-to-site pipeline.
Safety & Compliance
$104K–$251K/yrHold more Tier-1 sites without a bigger HSE team — audit-readiness scales, the headcount does not.
By hand today: The stack a WorkSafe inspector asks for first — tickets, incidents, fatigue, procedures.
Operations & Maintenance
$112K–$207K/yrMore sites and more fleet, tracked from the same operations desk.
By hand today: Site assets, equipment, parts, and the daily shift record.
Commercial & Finance
$170K–$385K/yrAnswer more tenders, capture more variations, collect faster — grow the pipeline without growing the office.
By hand today: Win the work, control the spend, bill it, and collect.
All 17 agents, one system — ROI $555K–$1.1M+/year recovered admin labour. Start with one department, add the rest as you go.
The 60-second tour, desk by desk
Seven short clips — the operating-leverage idea, each of the four desks with its receipt, and what the Founding 6 lock in.
The big idea
Add the next site without the next hire
The operating-leverage idea in 40 seconds — the back office that doesn’t grow when you do.
Desk 1 of 4
People & Workforce
Recruitment, FIFO mobilisation, timesheets — the hire-to-site pipeline. $169K–$291K/yr.
Desk 2 of 4
Safety & Compliance
Document control, incidents, training, fatigue, procedures — what WorkSafe asks for first. $104K–$251K/yr.
Desk 3 of 4
Operations & Maintenance
Fleet, tools, spare parts, the daily site diary. $112K–$207K/yr.
Desk 4 of 4
Commercial & Finance
Quotes, procurement, claims, cash flow — win the work, control the spend, get paid. $170K–$385K/yr.
The receipt
Four desks, one number
Add the desks up — $555K–$1.1M+/yr in recovered admin labour on one bill. That is the floor; the contracts you can finally take on are the upside.
The offer
What the Founding 6 lock in
Lifetime founder pricing, all 17 agents, hands-on setup. Cohort 1 is open now — join before WA Mining (16–17 Sep).
Agent #17 greets your 9pm-Friday operator in an Australian voice.
Marin and Cedar answer candidates in 2 seconds — your recruiter calls the top 10% on Monday, not 200 voicemails on Tuesday.
What the candidate hears
Pick a voice. 10-second sample plays right here.
Prefer to type? Type instead — same screen, in chat.
Same questions, same knockout rules, same scoring, same recruiter inbox. Best for quiet workplaces or slow signal. Candidates can switch surface mid-conversation.
Compliance built in: live careers pages show an automated-decision-making disclosure (Australian Privacy Act 2026 §27) and a 30-second consent gate before any audio is captured.
Problems Worth $500K+ to Solve
Real problems from WA mining suppliers. Each one has a working solution. Each item burns capacity you already pay for twice — billable hours and leadership time rerouted into spreadsheets, tickets and rework instead of delivery. Stacked up, they are the admin ceiling that stops you taking on the next site or contract.
8 Hours Every Fortnight on Timesheets
“Chase labour hire timesheets, manually enter Xero. 8 hours every fortnight. Grid costs $2,000/month, doesn't fix it.”
6 Trucks with Starlink, Zero Predictive Maintenance
“Our 6 trucks have Starlink. None connected to vehicle computers. Can't spot mechanical problems before breakdowns happen.”
Equipment Missing, No Way to Track
“We don't have a tool register. Equipment goes missing. We suspect theft but can't track what's gone.”
Weekly Client Reports Taking 8 Hours
“Client reports stress out our admin every week. She needs help building template systems that actually work.”
Gate Rejections from Expired Credentials
“FIFO worker's DAS expired. Gate rejection. $18,500 per incident — $15K lost day rate plus $3,500 emergency flight.”
Best Candidates Gone By Tuesday
“Two of our best hires last year applied at 9pm Friday. Recruiter didn't call back until Tuesday. They'd already taken another job. Seek + FastTrack360 + Altora + Microsoft 365 — none of it talks to a candidate at first contact.”
→ Now Marin (AU voice) greets them in 2 seconds at 9pm Friday — shortlisted Saturday, on a swing Tuesday.
Incident Reports Taking Days, Not Hours
“Incident happened Tuesday. WorkSafe SRS notification due immediately. Still chasing witness statements Friday.”
3-Day Shutdown, Missing Pre-Start Checklist
“BHP auditor asked for proof our guys did the EWP pre-start before the incident. We had a paper form somewhere. Nobody could find it. They shut us down for 3 days.”
2-Day Month-End Reconciliation Nightmare
“I spend every Monday morning chasing approvals. Word doc PRs emailed around, Excel PO register that's never up to date, and month-end reconciliation takes two days.”
Recognise these problems? Let's talk about fixing them.
Or call 08 6244 7100 (9–5 WST)
Built in Perth, for WA conditions
Same time zone. Same pubs. Same accent answering the phone.
WA mining buyers favour WA suppliers — that’s why your firm wins work over Eastern-states competitors. DrilLedger is built the same way: by people in Perth, for the conditions your operators actually work in.
By a Perth founder, not a Sydney pitch deck.
Guy Kennedy — Dominion Mining field ops (1989–92), Telstra mining clients in Geraldton, UWA Commerce. He’s done the admin himself. Knows what eats a WA supplier’s week because he’s lived it.
Australian voice for Australian operators.
Marin (female) and Cedar (male) — AU-accented voices that read as Aussie to a Pilbara driller at 9pm Friday. Not a generic American helpline. Not a tinny chatbot from overseas. Operators stay engaged through the full 8-minute screen because the voice sounds like one of theirs.
08 6244 7100 answered in Scarborough, not Bangalore.
Direct line. Guy answers. 9–5 WST, weekdays. No SDR queue. No offshore support tier. Same time zone as your site — WorkSafe notifications reported via SRS in WST, not 8 hours behind in a Manila call centre.
You already do this for your own buyers. Tier-1 miners pick the WA contractor over the East-coast tender because the local crew knows the haul roads, the heat, the rosters, the cyclones, the people. DrilLedger plays it the same way: built where the work happens, by someone you can ring on a Sunday if a swing’s gone sideways.
9–5 WST, weekdays. Founder answers. Or call 08 6244 7100 — same person.
Who DrilLedger Is Built For
One Type of Business. By Design.
We work with a narrow slice of the WA mining supply chain. The narrower the focus, the better the product fits. Read this before you book a call — it'll save us both time.
Guy Kennedy
Founder, DrilLedger
Built for you if…
- ·You’re a Perth mining service supplier — drilling, labour-hire, fabrication, hydraulics, transport, mechanical services, equipment hire
- ·$10M–$50M revenue and 30–200 staff
- ·Selling into BHP, Rio, FMG, Roy Hill, FQM or MinRes — you receive the compliance flow-down, you don’t issue it
- ·Owner-operator or 2–3 person leadership team — no IT department, no procurement function
- ·Currently running Xero or MYOB + Excel + WhatsApp + paper timesheets — possibly INX or Pegasus
- ·You’ve looked at Pronto or SAP and walked away because of the price tag
If that’s you, two ways forward:
Direct line. Guy answers. 9–5 WST, weekdays · or call 08 6244 7100.
Honestly, not for you if…
- · You’re a Tier-1 miner (BHP, Rio, FMG, Roy Hill, MinRes, Newmont) — we sell to your suppliers, not to you
- · You’re a $200M+ contractor with an IT team and procurement (Barminco, Mader, NRW, Macmahon, MLG Oz)
- · You’re under $5M revenue — the admin pain isn’t big enough yet to justify the spend
- · You’ve already implemented Pronto, SAP B1 or MS Dynamics with a contracted partner
- · You’re an IT/SaaS reseller looking to white-label — we’re not a wholesale platform
If any of these are you, we’ll happily point you somewhere better. Just call.
Founding Customer Programme · Road to WA Mining 2026
Be One of the Founding 6 WA Mining Suppliers on DrilLedger
Cohort 1 is now open. We're selecting 6 founding customers ahead of the WA Mining Convention & Exhibition (16–17 September 2026) at the Perth Convention & Exhibition Centre. Their results become DrilLedger's first published case studies, presented from our booth in the Transformative Tech Zone.
How it runs: 6 founding spots, open now · hands-on Guy-led setup · configured and showcased at WA Mining 16–17 Sep.
Configured, Not Generic
Agents are set up around your Xero chart of accounts, your client templates, your roster patterns, and your approval hierarchies.
Founding 6 — Cohort 1
We're selecting 6 founding customers for Cohort 1, open now. Guy personally configures every agent so you're live and showcased by WA Mining (16–17 Sep).
- ✓Lifetime founder pricing — locked in
- ✓Direct line to Guy — not a ticket queue
- ✓Influence the roadmap — your workflows shape v1
- ✓Case study at WA Mining 2026 — if you want it
6 spots open · mutual fit only
WA Mining 2026 — Tech Zone
We'll be in the Transformative Tech Zone at the Perth Convention & Exhibition Centre, presenting case studies from our Founding 6. Real numbers. Real WA suppliers. Real admin time saved.
- ▸Founding customers' results, on stage
- ▸Sold-out shows in 2024 & 2025 — WA's flagship event
- ▸Join Cohort 1 now to lock the prime case-study slot
2-min Scorecard checks fit first. No hard sell.
Admin Runs Itself. That’s Where the $555K–$1.1M+ Comes From.
Timesheets, expense reports, client documents, invoices, compliance tracking, FIFO bookings, spare parts inventory, quote generation, incident reports, QR checklists — AI handling real admin work, deployed today. Pick what you need. Each agent starts this week.
Most software just gives your coordinator a faster keyboard. DrilLedger runs the desk itself — the admin lives in the system, not in one more hire.
Typical suppliers in this band reroute 20+ admin hours a week across the office — reclaiming that throughput is how you add sites and revenue without another hire.
Agent #17 — Talent Engage
Entry receipt with Agent #1 · $157K–$229K/yr“Drove 6 hours back from Newman, Friday night. Hit the careers link. Picked Talk it out. Marin voice greeted me in 2 seconds — actually sounded Aussie. Shortlisted Saturday morning. On a swing the next Tuesday.”
— Excavator operator, Pilbara
Branded careers page. Marin / Cedar Australian voice answers candidates 24/7. One click into Agent #1 FIFO — DAS, PEM, White Card pre-seeded. Replaces the Seek-and-screen drag first; FastTrack360 + Altora + M365 follow. One system, yours.
Agent #1 — FIFO Mobilisation
PMs off admin · $97K–$109K/yr“I've got a driller starting Monday. His DAS expired last week. Now he's missing his first swing and we're short on site.”
— WA mining supplier, $22M revenue, 85 workers
AI-powered FIFO Mobilisation Portal tracks compliance, books flights across 14 WA routes, and manages 21-item onboarding checklists. $18,500 per prevented gate rejection — your $180/hour PMs stop doing admin.
→ See Live DemoAgent #2 — Document Control
Six portals → one ledger · $18K–$21K/yr“Pegasus, Cm3, ISNetworld, Sitepass, MyPass, ERMS — six portals every fortnight. DAS valid in our spreadsheet, expired in Pegasus by four days. Gate rejection at Newman.”
— WA mining supplier, $22M revenue, 85 workers
One ledger in, six portal-shaped outputs out. Pattern 1 email parse, Pattern 2 CSV reconcile, Pattern 3 upload-package generator. WHS (Mines) Regs 2022 MSMS index, BHP / Rio / FMG / Roy Hill / MinRes templates baked in.
→ See Live DemoAgent #3 — Timesheet Portal
s.327A audit-proof · $12K–$62K/yr“FastTrack360 + Excel + manual Xero. My payroll lady has 3 days of her fortnight gone. And since wage theft went criminal in January 2025, I'm the one signing off — not her.”
— WA labour-hire owner, $28M revenue, 95 contractors
MA000011 with the 12 Dec 2025 Saturday tier baked in. Immutable s.327A audit trail: actor + timestamp + Award clause on every approval. Direct Xero / MYOB sync. FastTrack360 / Aurion / Deputy replaced.
→ See Live DemoAgent #4 — Fleet Monitoring
Reg 213/237 audit-ready · $37K–$87K/yr“T610 blew a turbo on the Newman road. $8K tow + $6.5K parts + $9.2K lost day rate = $23,700. We've got Starlink on every truck — the OBD-II port has been there the whole time.”
— WA drilling contractor, $16M revenue, 8-vehicle fleet
$230 OBD-II dongle plugs into the Starlink you already pay for. Heat & dust analytics flag failures 2–4 weeks early. WHS (Mines) Regs 2022 Reg 213 maintenance & inspection record auto-generated (Reg 237 for registerable plant) — one filter, one export to WorkSafe.
→ See Live DemoAgent #5 — Quote & Tender
Same-day RFQ wins · $50K–$150K/yr“BHP panel renewal, two FMG RFQs, a Roy Hill tender all due next week. My estimator quit last month. PM is on site at Newman. I'm doing expense reports at 9pm.”
— WA mining contractor, $15M revenue, 45 employees
Same-day RFQ: 55–65% win. Five days late: under 15%. Prequal currency tracker (ISNetworld, Avetta, Cm3, BHP Ariba, Modern Slavery, COC). Client templates for BHP, Rio, FMG, Roy Hill, MinRes — one click, correct format.
→ See Live DemoRecruitment • FIFO Mobilisation • Document Control • Timesheets • Fleet • Quote & Tender • Procurement • Tools • Inventory • Incidents • Training • Site Diaries • Procedures • Variations • Cash Flow • Fatigue • KPI
DrilLedger App Is Live
Create your account in 60 seconds. Start using AI agents this week. No setup fees, no waiting for callbacks.
A day on site
The same system, out where the work happens.
Your crew doesn’t sit at a desk. A supervisor checks the roster and compliance on a tablet at the face, logs a site diary entry with zero signal, and it all syncs at camp WiFi — the admin happens where the work does, not in a Monday catch-up back in Perth.
Same back office, more sites. The 17 agents keep running whether your people are in Karratha, Newman, or the Perth yard.
Dashboard & Analytics
Real-time view of your tools, assets, compliance status, and team activity. Everything in one place.
QR Tools & Procedures
Scan QR codes on tools and equipment — even offline at remote sites. Tool tracking with calibration alerts, plus safety checklists and procedures at point-of-use. Auto-syncs at camp WiFi.
Team & Access Control
Invite your team, assign roles, manage permissions. Owner, Admin, Manager, and Employee access levels.
Works at Remote Sites
Capture incidents, site diary entries, and tool scans at the work face with zero signal. Everything queues on your phone and syncs at camp WiFi. Built for the Pilbara.
30-day free trial. No credit card required. Cancel anytime.
Think You're a Fit?
10 questions. 2 minutes. Or 30 minutes with Guy — screen-share, no slide deck, you leave with a number.
Or call 08 6244 7100 (9–5 WST) · skip to the 30-day free trial
Direct line. Guy answers.
9–5 WST, weekdays. No call centre, no SDR, no qualifying gauntlet — just the founder.
08 6244 7100Or email guy@drilledger.com.au
Prefer to skip the call? Grab a Cal.com slot — same outcome, async.
Tip: take the 2-min Scorecard first — it lets us skip the basic questions on the call.