Cash Flow & Invoice Tracking

Most WA mining suppliers track invoices in Xero or spreadsheets, manually checking aging reports and chasing payments by phone and email. For a supplier with 20-50 active invoices per month across multiple Tier 1 clients, this consumes 4-6 hours per week in admin time — and late payments still slip through.

DrilLedger's Cash Flow Agent analyses your invoice history, payment patterns per client, and upcoming billing to project cash flow 30, 60, and 90 days ahead. It identifies potential shortfalls before they happen — giving you time to accelerate collections, adjust spending, or arrange bridging finance.

BHP's standard payment term is 60 days from invoice — the 7-day fast-pay tier only applies to suppliers under 20 staff and under $10M turnover, so a $10M-$50M supplier sits above the cut-off and finances its biggest client for two months. Suppliers carrying $200,000-$500,000 in outstanding invoices at any time release $100,000-$250,000 in working capital by tightening collections. The Cash Flow Agent tracks each client's real payment behaviour and automates follow-up before invoices become overdue.

Yes. The agent syncs with Xero to pull invoice data, payment status, and aging reports automatically. It adds intelligence on top — payment pattern tracking per client, automated follow-up scheduling, and cash flow projections that Xero alone doesn't provide. No duplicate data entry required.

The agent tracks your subcontractor payment obligations alongside incoming revenue. It matches subbie payment due dates against expected client payments, flags timing mismatches, and helps you schedule payments to maintain positive cash flow without damaging subcontractor relationships.

WA mining suppliers using the Cash Flow Agent typically see $20,000-$50,000+ per year in value — through earlier collections (improved cash position), avoided late payment penalties, reduced admin time on invoice chasing, and better financial visibility for growth planning.