“Rio Tinto owes us $180K from three months ago. FMG invoice is at 45 days. We're chasing payments while paying subbies on time. The cash flow spreadsheet is always out of date and nobody knows what's actually coming in next week.”

— Perth mechanical services, $28M revenue, 4 Tier 1 clients

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Agent #14

Cash Flow & Invoice Tracking

LiveROI: $20K-$50K/year

Mining suppliers live and die by cash flow. Tier 1 clients stretch payment terms to 60-90 days while you pay subbies in 14. This portal tracks every invoice, forecasts your cash position, and makes sure nothing slips through the cracks.

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$96,000

Bank Balance

$478,400

Receivables

$59,100

Payables

$266,900

Overdue

Receivables Aging

$211,500

Current

$68,400

30+ Days

$42,500

60+ Days

$156,000

90+ Days

Outstanding by Client

BHP

BHP

$156,000 overdue

$243,500
RIO

Rio Tinto

$124,000
FMG

FMG

$68,400 overdue

$68,400
RH

Roy Hill

$42,500 overdue

$42,500

Action Required

BHP - INV-2025-0148

90+ days overdue • 5 reminders sent

$156,000

Core Supplies WA - PAY-2025-0198

Payable overdue • Due: 2025-12-24

$12,400

AI Cash Flow Assistant

Ask about cash flow, overdue invoices, or payment forecasts

Manual Cash Flow Tracking (Chaos)

  • •Excel spreadsheet updated weekly—already out of date when you look at it
  • •Invoice aging tracked manually—overdue invoices slip through for weeks
  • •“Did anyone follow up on that BHP invoice?” — nobody knows
  • •Subbie payments due but receivables haven't landed—cash crisis
  • •No visibility on next month's cash position until it's too late
  • •Boss asks “Can we take that new project?”—can't answer without digging

DrilLedger Cash Flow Portal (Control)

  • •Real-time dashboard—bank balance, receivables, payables at a glance
  • •Automatic aging alerts—30/60/90 day overdue invoices flagged
  • •Payment reminder tracking—know exactly who's been chased and when
  • •Subbie payment scheduling against expected receivables
  • •30/60/90 day cash forecast—see problems before they happen
  • •AI: “What's our cash position in 30 days?” answered in seconds

Receivables Tracking

Every invoice tracked by client, project, and age. Know exactly who owes you what.

Payables Management

Subcontractor and supplier invoices tracked. Schedule payments against incoming cash.

Overdue Alerts

30/60/90 day aging with automatic escalation. No invoice forgotten.

Cash Forecasting

30/60/90 day projections. See cash crunches before they happen.

Tier 1 Client Payment Patterns

BHP

BHP

  • • Terms: 30 days
  • • Actual: 30-35 days
  • • Behaviour: Reliable
  • • Portal: Ariba
RIO

Rio Tinto

  • • Terms: 30 days
  • • Actual: 30-45 days
  • • Behaviour: Strict docs
  • • Portal: SAP Ariba
FMG

FMG

  • • Terms: 30 days
  • • Actual: 35-50 days
  • • Behaviour: Can stretch
  • • Portal: Coupa
RH

Roy Hill

  • • Terms: 30 days
  • • Actual: 30-40 days
  • • Behaviour: Good
  • • Note: Variations slow

What Gets Tracked

Receivables

  • • Progress claims
  • • Variation invoices
  • • Final claims
  • • Retention releases

Payables

  • • Subcontractor invoices
  • • Supplier accounts
  • • Fuel accounts
  • • Equipment hire

Aging Categories

  • • Current (not due)
  • • 30+ days overdue
  • • 60+ days overdue
  • • 90+ days (escalate)

Forecasting

  • • Weekly cash position
  • • 30-day projection
  • • 60-day projection
  • • 90-day projection

Annual Value from Better Cash Management

$20,000 – $50,000+

in faster collections, avoided financing costs, and prevented cash crunches

The Cost of Poor Cash Visibility

Late Collection

Invoices slip to 90+ days

$10K-$30K

Emergency Financing

Bridging loans for cash gaps

$5K-$15K/year

Admin Time

Chasing invoices manually

5+ hrs/week

Missed Opportunities

Can't take new work—cash tight

Lost revenue

What Better Tracking Delivers

15 days

Faster average collection

$0

Emergency financing

5 hrs

Admin time saved/week

100%

Cash position visibility

$10K-$20K

Faster collections/year

$5K-$15K

Avoided financing costs

260 hrs

Admin time saved/year

Total Annual Value

Better collections + avoided costs + admin time + strategic visibility

ROI $20K-$50K+

per year

Note: Figures based on Perth mining supplier with $2M-$5M annual revenue across multiple Tier 1 clients. Collection improvement assumes reducing average payment time from 45 to 30 days. Actual results depend on client mix, invoice values, and collection practices.