“Rio Tinto owes us $180K from three months ago. FMG invoice is at 45 days. We're chasing payments while paying subbies on time. The cash flow spreadsheet is always out of date and nobody knows what's actually coming in next week.”
— Perth mechanical services, $28M revenue, 4 Tier 1 clients
Agent #14
Mining suppliers live and die by cash flow. Tier 1 clients stretch payment terms to 60-90 days while you pay subbies in 14. This portal tracks every invoice, forecasts your cash position, and makes sure nothing slips through the cracks.
Bank Balance
Receivables
Payables
Overdue
Current
30+ Days
60+ Days
90+ Days
BHP
$156,000 overdue
Rio Tinto
FMG
$68,400 overdue
Roy Hill
$42,500 overdue
BHP - INV-2025-0148
90+ days overdue • 5 reminders sent
Core Supplies WA - PAY-2025-0198
Payable overdue • Due: 2025-12-24
Ask about cash flow, overdue invoices, or payment forecasts
Every invoice tracked by client, project, and age. Know exactly who owes you what.
Subcontractor and supplier invoices tracked. Schedule payments against incoming cash.
30/60/90 day aging with automatic escalation. No invoice forgotten.
30/60/90 day projections. See cash crunches before they happen.
Annual Value from Better Cash Management
in faster collections, avoided financing costs, and prevented cash crunches
Late Collection
Invoices slip to 90+ days
Emergency Financing
Bridging loans for cash gaps
Admin Time
Chasing invoices manually
Missed Opportunities
Can't take new work—cash tight
Faster average collection
Emergency financing
Admin time saved/week
Cash position visibility
Faster collections/year
Avoided financing costs
Admin time saved/year
Total Annual Value
Better collections + avoided costs + admin time + strategic visibility
per year
Note: Figures based on Perth mining supplier with $2M-$5M annual revenue across multiple Tier 1 clients. Collection improvement assumes reducing average payment time from 45 to 30 days. Actual results depend on client mix, invoice values, and collection practices.
Common questions about DrilLedger's Cash Flow & Invoice Tracking Agent
Most Perth mining suppliers track invoices in Xero or spreadsheets, manually checking aging reports and chasing payments by phone and email. For a supplier with 20-50 active invoices per month across multiple Tier 1 clients, this consumes 4-6 hours per week in admin time — and late payments still slip through.
DrilLedger's Cash Flow Agent analyses your invoice history, payment patterns per client, and upcoming billing to project cash flow 30, 60, and 90 days ahead. It identifies potential shortfalls before they happen — giving you time to accelerate collections, adjust spending, or arrange bridging finance.
Perth mining suppliers with $2M-$5M annual revenue typically carry $200,000-$500,000 in outstanding invoices at any time. Reducing average payment time from 45 to 30 days releases $100,000-$250,000 in working capital. The Cash Flow Agent identifies slow-paying patterns and automates follow-up before invoices become overdue.
Yes. The agent syncs with Xero to pull invoice data, payment status, and aging reports automatically. It adds intelligence on top — payment pattern tracking per client, automated follow-up scheduling, and cash flow projections that Xero alone doesn't provide. No duplicate data entry required.
The agent tracks your subcontractor payment obligations alongside incoming revenue. It matches subbie payment due dates against expected client payments, flags timing mismatches, and helps you schedule payments to maintain positive cash flow without damaging subcontractor relationships.
Perth mining suppliers using the Cash Flow Agent typically see $20,000-$50,000+ per year in value — through earlier collections (improved cash position), avoided late payment penalties, reduced admin time on invoice chasing, and better financial visibility for growth planning.
Want to see how your whole operation compares?
Take the 2-minute Mining Admin Scorecard
Every invoice tracked. Cash flow forecasted. Get paid faster.