“I've looked at 5 different software packages. None of them actually do my timesheets or book my FIFO flights. They just give me another system to learn. I need something that works this week.”
— Perth civil contractor, $24M revenue, 65 workers
$500K+ in Automation. Pick What You Need.
Each agent below is working technology that handles your admin this week. Timesheets sync to Xero. FIFO bookings done by Tuesday. Fleet failures predicted 2 weeks early. Quotes generated same-day. Incidents documented for DMIRS.
FIFO Mobilisation & Onboarding Portal
“I've got a driller starting Monday. His DAS expired last week. Now he's missing his first swing and we're short on site.”
— Perth mining supplier, $22M revenue, 85 workers
Complete workforce mobilisation platform with worker database, compliance tracking, and new starter onboarding. Book FIFO flights across 14 WA mining sites, track DAS/PEM expiry with colour-coded warnings, manage 21-item onboarding checklists, and use AI for compliance questions.
Key Features
- •Worker database with full compliance tracking (DAS, PEM, Standard 11, site inductions, tickets)
- •DAS/PEM expiry tracking with colour-coded warnings (valid/expiring/expired/pending)
- •21-item new starter onboarding checklist (documents, medical, training, PPE, IT)
- •Book flights across 14 WA mining routes (BHP, Rio Tinto, FMG, Woodside, Chevron, MinRes sites)
- •Smart roster patterns (7/7, 14/14, 8/6, 2/1, 4/3, 5/2, 9/5) with auto-calculated return dates
- •AI assistant answers medicals, PPE, inductions, site access, and compliance questions
- •Site-specific compliance requirements displayed automatically per worker
- •PostgreSQL database for real booking and worker data persistence
Tech Stack
AI Document Control Agent
“I spend 2 hours every week copying timesheet data into Word docs for client reports. Last month I sent BHP a report with Rio Tinto's header.”
— Perth drilling contractor, $18M revenue, 5 Tier 1 clients
Generate perfect client reports, SWMS, and JSEA documents in 30 seconds. AI pulls timesheet totals, safety incidents, and equipment status automatically. Switch between BHP, Rio Tinto, FMG, and Roy Hill templates instantly—no more reformatting for each client.
Key Features
- •Generate weekly client reports in 30 seconds (vs. 2 hours manual)
- •SWMS and JSEA template generation with AI-populated hazard controls
- •One-click format switching between BHP, Rio Tinto, FMG, Roy Hill templates
- •Document library with AI search (find all Q4 safety incidents instantly)
- •Auto-pull data from timesheets, tool register, and safety logs
- •Version control with audit trail for compliance
Tech Stack
Integrated Timesheet Portal
“I spend every second Friday doing timesheet admin. Grid gives me Excel, I calculate penalties manually, then enter everything into Xero line by line. It's 8 hours of my life, every fortnight.”
— Perth earthmoving contractor, $14M revenue, 55 workers
Manager dashboard for reviewing and approving team timesheets. Award MA000011 penalty rates calculated automatically—Saturday 150%, Sunday 200%, Public Holiday 250%. One-click approvals and direct Xero sync eliminate Excel exports.
Key Features
- •Manager dashboard with pending/approved/all tabs
- •Award MA000011 penalty rates auto-calculated
- •One-click approve/reject for each timesheet
- •Bulk approve all pending timesheets
- •Direct Xero sync—no Excel exports
- •AI assistant for pending approvals, penalty hours, sync status
- •Fair Work compliant audit trail
Tech Stack
Predictive Fleet Monitoring
“We had a service truck break down 200km from Port Hedland. $8,000 tow, $12,000 lost productivity, and the oil light had been on for 3 days. Nobody checked the logbook.”
— Perth drilling contractor, $16M revenue, 8-vehicle fleet
Connect vehicle computers to Starlink for real-time diagnostics, predictive maintenance, and automated service logbook generation. Detect failures 2-4 weeks early and auto-generate compliant service records—no more handwritten logbooks or missed services.
Key Features
- •Real-time diagnostics via Starlink—engine temp, oil pressure, coolant, brakes, battery
- •Predictive alerts 2-4 weeks before failure (87-94% confidence)
- •Automated digital service logbook with compliance records
- •Service scheduling with parts ordering integration
- •60-80% reduction in roadside breakdowns, 20-30% longer vehicle life
- •Fleet-wide visibility and maintenance cost tracking per vehicle
Tech Stack
Quote & Tender Response Generator
“Rio sent an RFQ at 3pm. Competitors responded by 9am next day. We got ours in at lunch. They'd already shortlisted without us.”
— Perth mining contractor, $15M revenue, 45 employees
AI assistant that pulls from your pricing database, generates scope descriptions from past quotes, and formats to client-specific templates. Respond to RFQs 60% faster than competitors and win more work.
Key Features
- •Pull historical pricing and margins from your database
- •AI generates scope descriptions from past successful quotes
- •One-click formatting to BHP, Rio, FMG, Roy Hill templates
- •Cost estimating with labour, materials, and equipment rates
- •60% faster quote turnaround—respond before competitors
- •Win rate tracking and quote analytics dashboard
Tech Stack
Procurement Portal
“I spend every Monday morning chasing approvals. Word doc PRs emailed around, an Excel PO register that's never up to date.”
— Perth mining supplier, $18M revenue, 65 employees
Submit purchase requests from anywhere, approve from your phone at the mine site, generate POs that sync directly to Xero. Multi-level approval workflows, spend tracking, and budget visibility—no more Excel exports or email chains.
Key Features
- •Mobile-friendly purchase request submission from any device
- •Multi-level approval workflows with email/SMS notifications
- •Approve requests from your phone at the mine site
- •Auto-generate POs and sync directly to Xero as draft bills
- •Real-time spend reporting by category, supplier, and site
- •Budget tracking and approval thresholds
Tech Stack
Tool Register Portal
“We lost $18K in tools last year. Nobody knows who had them last. Insurance won't pay without serial numbers and chain of custody.”
— Perth mechanical services, $12M revenue, 3 Pilbara sites
Stop losing $15-20K in tools every year. Label-first workflow: peel a label, stick it on the tool, scan with your phone, add details in 30 seconds. Print QR labels on-site with a ComplyPro thermal transfer printer on industrial PolyDyne material, or order pre-printed aluminium labels from Metal Sign & Label. Kit checkout for FIFO crews, calibration alerts before DMIRS audits, AS/NZS 3760 test & tag tracking, and AI that answers "What does Mike have at Newman?" Sign up for 12 months Professional or Enterprise and we ship you a ComplyPro printer kit and your first 400 labels.
Key Features
- •Label-first workflow—peel, stick, scan, add tool data on your phone in 30 seconds
- •On-site printing—ComplyPro thermal transfer printer on PolyDyne labels, ~$0.44/label
- •Pre-printed aluminium labels from Metal Sign & Label for permanent heavy assets
- •QR and Data Matrix support—symbology-agnostic code registry handles both
- •Kit checkout—scan one label to check out an entire Fitter’s Kit or Driller’s Kit to site
- •Multi-site tracking across Perth warehouse and Pilbara/Goldfields mine sites
- •Calibration expiry alerts 30/14/7 days before DMIRS audits—never fail an inspection
- •AS/NZS 3760 test & tag compliance—pass/fail, tester details, next-due alerts
- •AI assistant: "What does Mike have?" "What needs calibration at Newman this month?"
- •Deep linking—scan any label and go straight to the tool’s full management page
- •Insurance-ready reports with serial numbers, photos, values, and complete audit trail
- •Works offline—workers verify kit contents at camp or in the field, syncs when back on WiFi
Tech Stack
Spare Parts Inventory Portal
“Hydraulic seal failed at Newman—spreadsheet said 12 in stock. Turns out that was 6 months ago. $45K downtime waiting for overnight freight.”
— Perth hydraulics supplier, $20M revenue, 5 sites
Real-time stock across Perth warehouse and 5 Pilbara/Goldfields sites. Search "HYD-SEAL-001" and know instantly: 12 at Perth, 3 at Newman, 0 at Kalgoorlie. AI flags critical items before stockouts. One-click PO generation.
Key Features
- •Real-time stock across Perth warehouse and 5 WA mine sites—no more calling around
- •Criticality classification: know which stockouts will shut down equipment
- •Lead time alerts: 14-21 day parts flagged for early reorder
- •Days of stock remaining based on usage rate—never get caught short
- •Cross-site transfer suggestions when parts available elsewhere
- •AI assistant: "What's critical at Newman?" "What needs reordering before the 21st?"
- •One-click PO generation with supplier selection
- •Prevent $10K-$50K/day equipment downtime from missing $200 parts
Tech Stack
Incident Report & ICAM Generator
“Near miss on Friday, full ICAM due by Monday. I spent the whole weekend writing a report that still got knocked back for missing root cause analysis.”
— Perth civil contractor, $25M revenue, BHP/Rio sites
Capture incidents at the blast face with no phone signal—photos, GPS, witnesses queued on your phone, auto-syncs at camp WiFi. AI drafts preliminary report from your capture. DMIRS 24-hour deadline met because you captured it at 2pm, not from memory at 8pm.
Key Features
- •Works offline at the blast face—capture incidents with zero signal, auto-syncs at camp WiFi
- •Mobile capture with GPS, photos, and voice notes—timestamped from the field
- •AI drafts preliminary report from your capture within minutes of sync
- •Guided ICAM investigation with prompts and templates
- •DMIRS compliant documentation and reporting
- •50% reduction in incident documentation time
- •Corrective action tracking with completion alerts
Tech Stack
Training & Competency Matrix Portal
“My driller's Standard 11 expired two weeks ago. Nobody told me. Now BHP won't let him on site and I've got a $45K contract sitting idle.”
— Perth drilling contractor, $28M revenue, 80 workers
Track every worker's credentials with automated 60/30/14/7 day expiry alerts. Skills matrix shows who can work where. Training gap analysis flags missing tickets before clients do.
Key Features
- •Worker dashboard with expandable credential details—Standard 11, White Card, HR/HC/MC, site inductions
- •Skills matrix view: workers vs competencies grid with colour-coded status (valid/expiring/expired)
- •Automated 60/30/14/7 day expiry alerts via email and SMS—never miss a renewal
- •Role-based training gap analysis: auto-flag missing required tickets per role
- •Site-specific filtering: who can work at BHP Newman, Rio Tom Price, FMG Cloudbreak, Roy Hill
- •AI assistant: "Who can do confined space at Newman?" answered in 5 seconds
- •30-second audit report generation—no more 8-hour scrambles before client audits
- •Prevent $2K/day gate rejections from expired credentials
Tech Stack
Client Progress KPI Portal
“BHP called—monthly progress meeting is tomorrow. I've got 3 projects with them and no idea which milestones we actually hit.”
— Perth civil contractor, $32M revenue, 4 BHP projects
Track every project's progress, budget, milestones, and KPIs in one dashboard. Generate client-ready reports in 30 seconds. Never scramble before a client meeting again.
Key Features
- •Portfolio dashboard: all projects, all clients, all KPIs—one screen with real-time data
- •Budget vs actual tracking with variance alerts before you overspend
- •Milestone timeline with automatic at-risk/overdue flagging and days early/late tracking
- •KPI monitoring: safety incidents, quality scores, client satisfaction, on-time delivery
- •Client-specific report formats: BHP tables, Rio Tinto scorecards, FMG charts, Roy Hill S-curves
- •AI assistant: "Which projects are at risk?" answered instantly with specifics
- •30-second client progress report export—no more 4-hour scrambles
- •Project filtering by client, site, status, or project manager
Tech Stack
Site Diary Portal
“Every supervisor writes their own version of a daily report. Some in notebooks, some in emails, some not at all. When there's a dispute, I can't prove what happened.”
— Perth earthmoving contractor, $24M revenue
Fill in daily entries at the work face with no signal—photos, crew hours, weather, safety notes. Auto-syncs at camp WiFi. Timestamped from the field, not from memory at the donga.
Key Features
- •Works offline at the work face—fill in daily entry with no signal, auto-syncs at camp WiFi
- •Structured daily entries—work completed, crew, equipment, weather, safety, tomorrow's plan
- •Photo evidence with GPS coordinates and timestamps—linked to diary entries
- •Weather tracking with delay notifications and client notification timestamps
- •Crew hours and equipment usage captured in same record—complete daily picture
- •Client instructions logged with audit trail—evidence for variations
- •AI assistant: "Show me all weather delays this week" or "Total crew hours for BHP?"
- •30-second export of any day's records—instant dispute evidence
- •Client-specific formats: BHP, Rio Tinto, FMG, Roy Hill templates
Tech Stack
Variation & Claims Portal
“We did $80K of extra work on that Roy Hill job. Never got paid. Couldn't prove when we notified them or what they approved.”
— Perth civil contractor, $35M revenue, $2.4M contracts
Track every variation from client instruction to payment—notification deadlines, supporting documents, site diary links, and full audit trail. Recover the 10-20% of contract value you're currently leaving on the table.
Key Features
- •Variation tracking from instruction to approval—full lifecycle management
- •Notification deadline alerts—never miss a 24/48-hour window again
- •Site diary links—connect variations to daily records for evidence
- •Supporting document attachment—photos, emails, client instructions in one place
- •Tier 1 client contract windows—BHP, Rio, FMG, Roy Hill notification requirements
- •AI assistant: "What variations are pending?" or "Any deadlines this week?"
- •Complete audit trail and timeline—pull dispute evidence in 30 seconds
- •Claim types: variations, EOT, delay claims, disruption claims
Tech Stack
Cash Flow & Invoice Tracking
“Rio Tinto owes us $180K from three months ago. We're chasing payments while paying subbies on time. The cash flow spreadsheet is always out of date.”
— Perth mechanical services, $28M revenue, 4 Tier 1 clients
Track every receivable and payable, forecast your cash position, and make sure no invoice slips through the cracks.
Key Features
- •Receivables dashboard—every invoice by client, project, and age
- •Payables tracking—subcontractor and supplier invoices scheduled against incoming cash
- •30/60/90 day aging with automatic escalation alerts
- •Cash flow forecasting—see your position in 30, 60, 90 days
- •Tier 1 client payment patterns—BHP, Rio, FMG, Roy Hill behaviours tracked
- •AI assistant: "What's our cash position in 30 days?" or "How much does BHP owe us?"
- •Payment reminder tracking—know who's been chased and when
- •Subbie payment scheduling against expected receivables
Tech Stack
Fatigue Management Portal
“Driver fell asleep at the wheel heading back to camp. He'd done 6 swings straight. Nobody tracked his cumulative hours. Insurance denied the claim.”
— Perth transport contractor, $18M revenue, 45 drivers
Track every worker's hours, swings, rest periods, and journey risks before something goes wrong.
Key Features
- •Cumulative hours tracking across multiple projects and sites
- •Swing duration with max day alerts and R&R scheduling
- •Rest period monitoring—minimum hours between shifts enforced
- •Journey management—long drives blocked when fatigued
- •Tier 1 client requirements—BHP, Rio, FMG, Roy Hill fatigue policies
- •AI assistant: "Who's approaching fatigue limits?" or "Any journey risks this week?"
- •Full audit trail—evidence for insurance and compliance
- •Night shift and consecutive shift tracking
Tech Stack
Procedures & Checklists Portal
“BHP auditor asked for proof our guys did the EWP pre-start before the incident. We had a paper form somewhere. Nobody could find it. They shut us down for 3 days.”
— Perth mechanical services, $16M revenue, 4 BHP sites
QR code on equipment launches JSEAs, pre-start checklists, operating procedures, safety docs, maintenance checklists, and inspections directly on your phone. GPS-stamped, time-stamped, pass/fail audit trail. Workers scan at the equipment — proof it was done, when, where, by who.
Key Features
- •QR on equipment — scan with phone, checklist launches in 5 seconds
- •6 procedure types: JSEA, Pre-Start, Operating, Safety, Maintenance, Inspection
- •GPS coordinates prove checklist was completed at the equipment, not in the office
- •Photo and signature capture for compliance evidence
- •Required items enforced — can't submit without completing mandatory checks
- •Full audit trail: who, when, where, pass/fail — pull any record in 2 seconds
- •13 equipment types supported: Vehicle, EWP, Compressor, Generator, Drill Rig, and more
- •Update a procedure once — every worker gets the latest version on next scan
Tech Stack
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