Site Diary Portal

Most WA mining contractors record site diaries on paper or in Word documents — handwriting daily entries, taking photos on personal phones, and filing everything in folders that nobody can find later. When a dispute arises 6 months later, the diary entries are incomplete, illegible, or missing entirely.

Site diaries are the primary evidence in contract disputes, variation claims, and delay notifications. A well-maintained digital diary with timestamped entries, GPS-tagged photos, and weather records is significantly more credible than handwritten notes. Individual disputed claims recovered with proper diary evidence have ranged from $50,000 to $200,000 each — annual recovery for a typical supplier sits in the $15K-$30K+ band shown below.

The Site Diary Agent automatically records weather conditions (temperature, rainfall, wind speed) from BOM data for each site location. Supervisors log delays against predefined categories — weather, client-directed, equipment, and third-party — with photos and notes. This creates an auditable record for delay claims and EOT applications.

Yes. Multiple supervisors can log entries simultaneously from different areas of the same site. Each entry is tagged with the author, location, time, and work area. The daily diary compiles all entries into a single chronological record that can be reviewed, approved, and submitted to the client.

Diary entries that record scope changes, client instructions, or delay events automatically flag potential variations. The system links diary entries to variation notices, creating a traceable chain of evidence from the field event to the formal claim — critical for recovering revenue from out-of-scope work.

Paper-based site diaries take 30-45 minutes per day per supervisor to complete and file. The digital diary reduces this to 10-15 minutes with structured templates, photo capture, and automatic weather data. For a 3-site operation, that's 15-30 hours per week saved — plus the value of having searchable, defensible records.