“I spend every second Friday doing timesheet admin. Grid gives me Excel, I calculate penalties manually, then enter everything into Xero line by line. Saturday 150%, Sunday 200%, public holidays 250%—all by hand. It's 8 hours of my life, every fortnight.”

— Perth earthmoving contractor, $14M revenue, 55 workers across Newman and Tom Price

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Agent #3

Integrated Timesheet Portal

LiveROI: $12K-$62K/year

Turn Grid exports into Xero invoices in 20 minutes instead of 8 hours

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3

Pending Approval

162

Total Hours Pending

22

Penalty Hours

$12,170.00

Pending Value

0

Synced to Xero

Mining Industry Award MA000011
Mon-Fri: 100%Sat: 150%Sun: 200%Public Hol: 250%
WorkerSiteWeek EndingHoursPenaltyAmountStatusActions

Mike Chen

Driller

BHP Newman10 Jan56h6h$4,095.00Pending

Sarah Williams

Geologist

Rio Tinto Tom Price10 Jan40h-$3,400.00Pending

James Wilson

Field Tech

FMG Cloudbreak10 Jan66h16h$4,675.00Pending

Manual Timesheet Process (8+ hours/fortnight)

  • •Export timesheet data from Grid to Excel - no Xero integration
  • •Open spreadsheet, compare against client records manually
  • •Check for discrepancies, missing hours, disputed shifts
  • •Calculate Award penalty rates manually - Saturday 150%, Sunday 200%
  • •Work out overtime rates, shift allowances, public holiday loadings
  • •Email timesheets for approval, chase responses, track versions
  • •Manually enter everything into Xero line by line
  • •Risk of underpayment claims from Award calculation errors

DrilLedger Integrated Timesheet Portal (20 minutes/fortnight)

  • •Workers submit timesheets directly - appears in your dashboard
  • •Award MA000011 penalty rates calculated automatically
  • •Saturday 150%, Sunday 200%, Public Holiday 250% - instant
  • •Review all pending timesheets in one view
  • •One-click approve or reject with automatic notifications
  • •Bulk approve and sync directly to Xero - no manual entry
  • •Ask AI: “Who worked weekends?” “What's pending?”
  • •Fair Work compliant audit trail for every calculation

Award MA000011 Built-In

Mining Industry Award penalty rates calculated automatically. Saturday, Sunday, public holiday loadings applied instantly.

One-Click Approvals

Review team timesheets in dashboard view. Approve individually or bulk approve all pending with one click.

Direct Xero Sync

Approved timesheets sync directly to Xero. No Excel exports, no manual entry, no transcription errors.

Fair Work Compliant

Full audit trail for every calculation. Eliminate underpayment risk with Award-compliant pay calculations.

Award MA000011 Penalty Rates

Weekdays (Mon-Fri)

100%

Base hourly rate

Ordinary hours 7am-6pm

Saturday

150%

Time and a half

All hours worked Saturday

Sunday

200%

Double time

All hours worked Sunday

Public Holiday

250%

Double time and a half

WA gazetted public holidays

Annual Timesheet Admin Savings

$12,000 – $62,000

in reduced processing time + eliminated manual Xero entry

The Cost of Manual Timesheet Processing

Grid → Excel Export

No Xero integration

8 hrs/fortnight

Award Calculations

Manual penalty rate lookup

45-60 min

Xero Data Entry

Per timesheet, line by line

15-20 min each

Review & Approval

Email chasing, version tracking

2-3 hrs

Time Savings Per Fortnight

Manual Process

8+ hours

every fortnight

With Integrated Portal

20 minutes

review + sync

Annual Time Saved

199 hours

@ $40/hr = $7,960

With Integrated Timesheet Portal

Auto

Award calculations

1-click

Xero sync

100%

Audit trail

0

Excel exports

Total Annual Value

Admin time savings + eliminated data entry + compliance protection

ROI $12K-$62K

per year

Note: Figures based on typical WA mining contractor processing 20-50 timesheets per fortnight. Manual time includes Grid export, Excel processing, Award calculations, and Xero data entry. Actual savings vary based on team size and payroll complexity.

Built for Mining Contractors Who Bill Clients

Client Invoice Generation

Generate client invoices directly from approved timesheets. Labour hours flow straight to billing.

Multi-Site Cost Allocation

Track hours per project, site, and client. Know exactly where your labour costs are going.

Dispute Resolution

Full audit trail for every hour logged. When clients query invoices, show them the evidence.

Automated Client Reports

Weekly/fortnightly labour reports sent to clients automatically. No more manual report generation.

Fair Work Compliance Protection

Mining contractor underpayments are under intense Fair Work scrutiny. Manual Award calculations create legal exposure.

$0

Underpayment Risk

Auto-calculated Award rates

7 Years

Record Retention

Fair Work compliant storage

1-Click

Audit Reports

Ready for Fair Work inspections

MA000011

Award Verified

Mining Industry Award rates

Replaces Manual Integrations Between:

Grid

Timesheet capture

Excel-only export

Xero

Accounting

Direct sync

MYOB

Accounting

API integration

FastTrack360

Contractor mgmt

Data sync

Aurion

Payroll

Export ready

Deputy

Rostering

Schedule import

No more Excel exports between systems. Data flows automatically from timesheet capture to payroll and invoicing.

Stop Losing 8 Hours Every Fortnight to Timesheet Admin

Your admin staff are exporting from Grid to Excel, manually calculating Saturday and Sunday penalty rates, then entering everything into Xero line by line. Meanwhile, one Award calculation error could trigger a Fair Work underpayment claim.

  • Workers submit hours directly - no Grid export required
  • MA000011 penalty rates calculated automatically - Sat 150%, Sun 200%, PH 250%
  • Approve all timesheets in one dashboard, sync to Xero in one click
  • Client invoices generated from approved hours - no double entry
Get This Built for Your TeamSee If You Qualify

Built for Mining Contractors Processing:

20-100 Workers

Per fortnight payroll

Multiple Sites

BHP, Rio, FMG, Roy Hill

FIFO Rosters

7/7, 8/6, 14/14 patterns

Client Billing

Labour cost recharges

Typical results within 3 months:

ROI

$12K-$62K

Annual value

8+ hrs

Saved per fortnight