Question 1

How does DrilLedger handle the MA000011 12 December 2025 Saturday tier change?

Accepted Answer

Updated automatically. The Mining Industry Award MA000011 variation effective 12 December 2025 (PR795819) changed Saturday from a flat 150% to a tiered structure: 150% for the first 3 hours worked before 12 noon, 200% for hours worked after that or any time after noon. DrilLedger applies the tier from the actual shift start and end times. Excel formulas built before December 2025 still use the flat rate and quietly underpay every Saturday shift over 3 hours.

Question 2

What is the criminal liability if we get penalty rates wrong?

Accepted Answer

Since 1 January 2025, intentional wage underpayment is a criminal offence under Section 327A of the Fair Work Act 2009. Maximum penalties for an individual director are 10 years imprisonment and a $1.65M personal fine; for a body corporate, $8.25M. Courts may also impose three times the underpayment amount. Honest mistakes are exempt, but Fair Work can impute intent from deliberate inaction (for example, running a Saturday formula that has not been updated since the December 2025 award change). DrilLedger clause-referenced audit trail and timestamped approvals are the evidence record that distinguishes a mistake from intent.

Question 3

Can timesheets sync directly to Xero without Excel exports?

Accepted Answer

Yes. The Timesheet Portal syncs approved timesheets directly to Xero with no Excel exports, manual data entry or CSV uploads. Each timesheet line maps to the correct Xero tracking category, pay item, and employee record. What currently takes 8 hours per fortnight drops to under 20 minutes. Xero sync is configured to your chart of accounts and pay structure during your onboarding sprint.

Question 4

How much time do WA mining suppliers spend on timesheet processing?

Accepted Answer

WA mining suppliers with 50-150 workers typically spend 6-8 hours every fortnight processing timesheets, exporting from Grid or FastTrack360 to Excel, manually calculating penalty rates, checking against rosters, then entering everything into Xero line by line. At $40/hour admin rates the receipt is around $12K/year. If a project manager at $180/hour is doing the work because the admin role is vacant or new, the receipt is $37K-$62K/year, and the s.327A criminal liability sits with the owner who signs off, not the PM doing the calc.

Question 5

Does the Timesheet Portal replace FastTrack360 or sync with it?

Accepted Answer

Replaces. DrilLedger Timesheet Portal substitutes the FastTrack360 timesheet plus Xero payroll feed entirely. That is the point of the one-system pitch. The Aurion payroll layer and the Excel margin reconciliation most labour-hire contractors run go away too. We integrate with the tools you keep: Xero, MYOB, Grid for field timesheet capture, and Pegasus or Damstra for site-access and competency.

Question 6

What happens when a timesheet has errors or discrepancies?

Accepted Answer

The portal flags discrepancies automatically: hours that do not match the roster pattern, Saturday hours that breach the tier-2 trigger, public-holiday hours captured against a non-PH date, or entries that conflict with fatigue management rules. Flagged rows are excluded from Approve All and require explicit manager review. The flag, the reviewer, and the resolution all land in the audit log.

Question 7

How do labour hire companies handle margin reconciliation through DrilLedger?

Accepted Answer

Each labour hire provider rates, margins, and billing structures are configured separately during onboarding. When a contractor timesheet is approved, the system generates the internal payroll data, the labour-hire reconciliation against the provider agreed margin, and the client invoice line in one pass. This eliminates the double-handling (typically 2-3 hours per fortnight) of the FastTrack360 plus Excel plus Xero triangle.