“Incident on site at 2pm. By 5pm I'm still trying to find the right form. By 8pm I'm writing the report from memory because I didn't get photos. DMIRS deadline is tomorrow morning. BHP wants an ICAM by Friday. This happens every time.”

— Perth civil contractor, $25M revenue, crews across BHP and Rio sites

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Agent #9

Incident Report & ICAM Generator

LiveROI: $26K-$80K/year

Mobile-first incident capture with AI-drafted reports. Cut documentation time by 67% while meeting DMIRS requirements.

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0

Serious Incidents

3

Near Misses

1

Under Investigation

45

Days LTI Free

Mobile-First Incident Capture

Capture incidents in the field with GPS, photos, and voice notes

Auto-applies client-specific ICAM template

Location: BHP - Newman

GPS: -22.4567, 119.8901 (auto-detected)

Take Photo

Tap to capture

Voice Note

Tap to record

AI Safety Assistant

Ask about incidents, ICAM status, or corrective actions

DMIRS Compliance Built-In

Auto-classify reportable vs non-reportable
24-hour notification reminders
DMIRS form pre-population

Manual Incident Documentation (4-8 hours per incident)

  • •Incident happens → supervisor calls it in → details get lost/confused
  • •Scramble to meet 24-hour preliminary report deadline for DMIRS
  • •Hunt for correct form template (which version? client-specific?)
  • •ICAM investigation required → unclear how to structure it
  • •Corrective actions assigned but not tracked → repeat incidents
  • •Late report = DMIRS penalty. Incomplete report = liability risk

DrilLedger Incident Reporter (2-3 hours per incident)

  • •Supervisor captures incident on phone: GPS, photos, voice notes
  • •AI drafts preliminary report from captured data within minutes
  • •DMIRS-compliant format automatically applied
  • •Guided ICAM investigation with prompts for each step
  • •Corrective actions assigned with due dates and reminders
  • •Complete audit trail for regulator and client reviews

Mobile-First Capture

Capture incidents on any smartphone. GPS location, photos, voice-to-text notes. Works offline at remote sites.

AI Report Drafting

AI converts your capture into structured preliminary report. You review and approve—not write from scratch.

Guided ICAM

Step-by-step ICAM investigation prompts. Never miss a section. AI suggests contributing factors based on incident type.

Corrective Action Tracking

Assign actions with due dates. Automatic reminders. Dashboard shows open actions. Close the loop on every incident.

ICAM Investigation Framework

1. Absent/Failed Defences

  • • Physical barriers
  • • Administrative controls
  • • PPE requirements
  • • Supervision

2. Individual Actions

  • • Actions at time of incident
  • • Errors (slips, lapses, mistakes)
  • • Violations (routine, situational)
  • • Human factors

3. Task/Environmental

  • • Work environment
  • • Equipment condition
  • • Procedures/instructions
  • • Task demands

4. Organisational Factors

  • • Training adequacy
  • • Communication
  • • Resources/planning
  • • Management systems

5. Root Cause Analysis

  • • 5 Whys technique
  • • Bowtie analysis
  • • Contributing factors
  • • Systemic issues

6. Corrective Actions

  • • Hierarchy of controls
  • • Responsible person
  • • Due date
  • • Verification method

Annual Incident Management Savings

$26,000 – $80,000+

in documentation time + penalty avoidance + liability protection

The Cost of Poor Incident Documentation

Manual Documentation

Hunt forms, write from scratch

4-8 hrs each

Late DMIRS Report

Missed 24-hour deadline

$50K+ penalty

Incomplete ICAM

Missing sections, weak analysis

Liability risk

Lost Details

Phone reports, no photos

Weak defence

Compliance Timeline

Fatality

Now

Full ICAM

Serious

24 hrs

ICAM required

High Potential

24 hrs

ICAM recommended

Near Miss

Internal

Trend analysis

Time Savings (100-Worker Supplier)

High Potential ICAM

8 hrs → 2.5 hrs

15/year = 82 hrs saved

Near Miss Docs

1 hr → 15 min

48/year = 36 hrs saved

DMIRS Notifications

2 hrs → 30 min

20/year = 30 hrs saved

Action Tracking

4 hrs → 30 min

Weekly = 182 hrs saved

With AI Incident Reporter

100%

DMIRS compliant

Mobile

Field capture

Guided

ICAM framework

330 hrs

Annual time saved

$26,400

@ $80/hr admin cost

$50K+

DMIRS penalty avoided

Total Annual Value

Time savings + penalty avoidance + audit preparation + client compliance

ROI $26K-$80K+

per year

Note: Figures based on Perth mining supplier with 100 workers: ~15 high-potential incidents, ~48 near misses, ~20 DMIRS notifications per year. Safety officer rate $80/hour. DMIRS penalty for late notification $50K+. Audit preparation savings assume 2 client audits per year. Actual savings vary based on incident frequency and workforce size.