Incident Report & ICAM Generator

A manual incident report on a WA mine site typically takes 2-4 hours — handwriting the initial report, photographing the scene, interviewing witnesses, then typing everything into the company system back at the office. DrilLedger's Incident Reporter captures the full report on a mobile device in 15-20 minutes, with GPS-stamped photos and structured data fields.

ICAM (Incident Cause Analysis Method) is the investigation framework required by WorkSafe (LGIRS) and most Tier 1 mining clients in Western Australia. It structures investigations into organisational factors, task/environmental conditions, individual/team actions, and absent/failed defences. DrilLedger auto-generates the ICAM report structure from the initial incident data.

WorkSafe — the WA mining safety regulator operating under LGIRS (Department of Local Government, Industry Regulation and Safety) — requires mining PCBUs to notify certain incidents immediately under the WHS Act 2020 and the Work Health and Safety (Mines) Regulations 2022. The Incident Reporter classifies incidents against the notifiable and reportable thresholds, flags notifiable incidents the moment they are captured, formats the SRS (Safety Regulation System) notification, and rolls all reportable incidents into the quarterly Reg 675V report — reducing the risk of late or incomplete regulatory reporting.

Yes. Workers capture incidents directly on their mobile device — photos, GPS location, timestamp, weather conditions, personnel involved, and a structured description. The report is submitted immediately, even with intermittent connectivity (it queues and syncs when connection is available). No paper forms, no delays, no lost reports.

Late or incomplete incident reports can result in WorkSafe penalties under the WHS Act 2020, Tier 1 client penalties, increased insurance premiums, and site shutdowns. Perth mining suppliers estimate that poor incident reporting costs $26,000-$80,000+ per year in direct penalties, rework, and compliance risk — not including the reputational damage from audit failures.

Yes. Every incident generates corrective actions with assigned owners, due dates, and evidence requirements. The system tracks completion status, sends reminders for overdue actions, and maintains a full audit trail. When a Tier 1 client or WorkSafe inspector asks for close-out evidence, it's available in seconds.

WorkSafe issued an enforcement notice in May 2025 about a "concerning number" of notifiable incidents where the scene was not preserved as required by s.39(1) of the WHS Act 2020. The Incident Reporter prompts the worker to hold the scene, locks the form on serious/high-potential/dangerous incident selection, displays the WorkSafe hotline (1300 307 877 / after hours 1800 678 198), and forces a panoramic photo capture before any other field can be edited. Every photo is GPS-stamped with device ID and witness names, written to an immutable evidence log — meeting the new model WHS Act duty to preserve digital evidence.

The transition period for Schedule 26 statutory positions under the WHS (Mines) Regs 2022 ended 30 March 2026. From 31 March 2026, your Site Senior Executive, Exploration Manager, Quarry Manager, Underground Manager and alternates must be formally appointed in the Safety Regulation System (SRS), with the legislation exam, approved risk-management units complete, and your Mine Safety Management System (MSMS) updated to match. The Training agent (Agent #4) tracks holder, alternate, expiry and SRS notification status so your owner-operator can confirm currency in 5 seconds before a WorkSafe inspection.

Safe Work Australia published amendments in January 2026 expanding the model WHS Act's notifiable-incident definitions: notifiable extended absences (15+ days), notifiable suicides or attempted suicides, violent incidents, additional dangerous-incident categories for mobile plant and falls, and an expanded "serious injury" definition (brain, crush, fractures). A new duty also requires PCBUs to preserve evidence including digital records and witness details. WA is expected to adopt these in 2026. The Incident Reporter's GPS-stamped photo capture, immutable evidence log, and audit trail already meet the new digital-evidence-preservation duty.