Agent #8
Spare Parts Inventory Portal
LiveROI: $40K-$60K/yearReal-time stock across Perth warehouse and 5 WA mine sites. Know what's where in 5 seconds.
Parts
Value
Low
Critical
| Part # | Name | Location | Qty | Reorder | Cost | Status | |
|---|---|---|---|---|---|---|---|
| HYD-SEAL-001 | Hydraulic Pump Seal Kit | Perth Warehouse | 12 | 5 | $245 | Ok | |
| FLT-OIL-045 | Engine Oil Filter - CAT | Newman Site | 3 | 8 | $89 | Low | |
| BRG-6205-2RS | Bearing 6205-2RS | Perth Warehouse | 1 | 4 | $45 | Critical | |
| HOS-HYD-3/4 | Hydraulic Hose 3/4 x 2m | Kalgoorlie Site | 8 | 6 | $125 | Ok | |
| BLT-FAN-V42 | Fan Belt V42 | Perth Warehouse | 0 | 3 | $67 | Critical | |
| PMP-FUEL-D6 | Fuel Pump Assembly | Newman Site | 2 | 2 | $1850 | Ordered | |
| FLT-AIR-CAT | Air Filter Element - CAT | Tom Price Site | 6 | 4 | $156 | Ok | |
| SEN-PRES-01 | Pressure Sensor 0-500 PSI | Perth Warehouse | 4 | 3 | $320 | Ok | |
| BRG-6205-2RS | Bearing 6205-2RS | Newman Site | 8 | 4 | $45 | Ok | |
| HYD-SEAL-001 | Hydraulic Pump Seal Kit | Newman Site | 3 | 5 | $245 | Low | |
| VLV-HYD-REL | Hydraulic Relief Valve | Port Hedland | 2 | 2 | $890 | Ok | |
| GKT-HEAD-D6 | Cylinder Head Gasket Set | Perth Warehouse | 1 | 2 | $1250 | Low |
On Order
Ask me:
- • What's critical?
- • Inventory value
- • Newman site stock
- • Purchase orders
Manual Parts Inventory (4+ hours/week)
- •Hydraulic seal fails on site - check spreadsheet, last updated 2 months ago
- •Ring Perth warehouse: “Do we have HYD-SEAL-001?” Nobody knows for sure
- •Equipment down for 3 days waiting for overnight freight - $45K downtime
- •Meanwhile, we have 15 of those seals at Newman site nobody remembered
- •End of month: manually count stock, update spreadsheet, send to accounts
- •Critical part runs out - rush order costs 3x normal price
- •$50K in obsolete stock sitting in warehouse - ordered “just in case”
- •No visibility on what's at which site - stock walks between locations
DrilLedger Inventory Portal (20 minutes/week)
- •Real-time stock levels across all sites - Perth, Newman, Kalgoorlie, Tom Price
- •Search “HYD-SEAL-001” → instant: 12 at Perth, 3 at Newman, 0 at Kalgoorlie
- •Automatic reorder alerts when stock hits threshold - never run out
- •One-click PO generation - select low stock parts, generate order instantly
- •Ask AI: “What's critical at Newman?” - instant stock health report
- •Track pending orders and ETAs - know exactly when parts arrive
- •Inventory value dashboard - know your stock investment at all times
- •Zero stockouts, zero rush orders, zero equipment downtime
AI Stock Assistant
Ask “What's critical?” or “Newman stock levels” - AI gives you instant answers across all sites.
Smart Reorder Alerts
Automatic alerts when stock hits reorder point. Never get caught without critical parts again.
One-Click PO
Select low stock parts, choose supplier, generate purchase order. Full PO created in 30 seconds.
Prevent Downtime
$10K-$50K/day equipment downtime from missing parts. Right stock, right place, right time.
Track Any Part Type
Hydraulics
- • Seal kits
- • Hoses & fittings
- • Pumps
- • Cylinders
- • Valves
Filters & Fluids
- • Oil filters
- • Air filters
- • Fuel filters
- • Hydraulic fluid
- • Engine oil
Mechanical
- • Bearings
- • Belts
- • Chains
- • Sprockets
- • Seals & gaskets
Electrical
- • Sensors
- • Switches
- • Relays
- • Wiring harnesses
- • Batteries
Annual Inventory Management Savings
in reduced admin time + prevented equipment downtime
The Cost of Manual Inventory Tracking
Finding Parts
Calling sites, checking spreadsheets
Equipment Downtime
Waiting for parts, emergency orders
Stockout Surprises
Critical parts not reordered
Manual PO Creation
Excel, email, double-entry
Time Savings
Find Part Across Sites
99% faster
Weekly Stock Review
96% faster
Annual Time Saved
@ $40/hr = $7,640
With Integrated Inventory Portal
Stockout surprises
Reorder alerts
PO generation
Total Annual Value
Admin time savings + prevented downtime + optimised stock levels
per year
Note: Figures based on typical WA mining contractor with $200K-$500K spare parts inventory across multiple sites. Downtime costs based on equipment hire and project delay penalties. Admin rate $40/hour. Actual savings vary based on inventory size and equipment criticality.