“BHP auditor asked for proof our guys did the EWP pre-start before the incident. We had a paper form somewhere in the office. Nobody could find it. They shut us down for 3 days while we scrambled through filing cabinets.”
— WA mechanical services, $16M revenue, 4 BHP sites
Agent #16
QR code on equipment → worker scans with phone → checklist launches in 5 seconds → GPS-stamped, time-stamped, pass/fail result saved. JSEAs, pre-starts, operating procedures, safety docs, maintenance checklists, and inspections — all auditable, all at point-of-use.
Or call 08 6244 7100 (9–5 WST)
Metal Sign & Label aluminium QR label on the EWP, compressor, vehicle, drill rig — any equipment.
Phone camera scans the label. Checklist launches instantly — no app download, no login screen.
Tick items, add notes, capture photos. Progress bar shows completion. Required items enforced.
GPS coordinates, timestamp, worker name, pass/fail result — all saved. Pull it up in 2 seconds for any audit.
Job Safety & Environment Analysis. Workers complete the JSEA at the equipment before starting work. Proof it was done, when, where, by whom.
Vehicle and equipment pre-start inspections. Scan QR on the EWP, tick off fluid levels, guards, emergency stop — submit before operating.
Step-by-step operating instructions at the machine. New starter scans QR on unfamiliar equipment — procedure appears on their phone.
Safety-critical procedures — lockout/tagout, confined space entry, working at heights. Required items enforced. Signature capture available.
Scheduled and reactive maintenance checklists. Scan QR on the compressor — maintenance steps appear. Photo capture for before/after evidence.
Periodic inspections and audits. Monthly crane inspections, quarterly generator checks — all tracked with pass/fail history per asset.
The exact provisions a WorkSafe (LGIRS) inspector cites when they ask for your pre-start records — and the ones a Tier 1 auditor expects you to know.
s.19 — primary duty: PCBU must ensure plant is safe before use.
s.27 — officer due-diligence: directors personally on the hook to verify safety systems, not just trust them.
The director's name is on it, not the bookkeeper's.
Reg 213 — maintenance and inspection of plant.
Reg 214 + 215 — powered mobile plant: general and specific risk control.
Reg 237 — records of plant.
Reg 622 says it must live in the MSMS.
Reg 621 + 622 — duty to establish, and the required content of, the Mine Safety Management System: control measures, supervision, records management, inspection of the work environment.
Reg 625 — the MSMS must be reviewed at least every 3 years, and whenever operations change.
Pre-start is how your MSMS meets the equipment.
WorkSafe (LGIRS), WHS Act 2020, WHS (Mines) Regs 2022. We surface the records — your safety advisor still owns the standard. DrilLedger is not endorsed by WorkSafe or LGIRS.
Mobile-plant pre-start records aren't a paperwork hobby. They're the file the regulator opens first when someone gets hurt — and the one a defective register can hang you with.
notices issued
WorkSafe machinery-repair inspection program — most relating to mobile-plant maintenance and the keeping of records of pre-start checks. Not a one-off; a programmed sweep.
max Cat 1 fine
Reckless-conduct conviction under WHS Act 2020 — up to $680K + 5 yrs jail for the individual PCBU. A defect register that flags faults but triggers no rectification is well-established as evidence of reckless conduct.
typical Tier 1 shutdown
When proof of pre-start cannot be produced. $5K–$15K/day across 50–200 workers — exactly the BHP/EWP scenario in the quote above. The receipt: $15K–$45K per incident.
Sources: WA Government inspection-program announcement (`wa.gov.au`); WorkSafe WA prosecutions database; WHS Act 2020 (WA) penalty schedule.
Tier 1 contractor flow-down isn't the WHS Act — it's on top of it. These are the documented requirements your gate access depends on.
Safe-to-Work — pre-inspection certificate at the gate, IVMS proof, journey risk assessment. Pre-start checklist on the contractor mine-spec checklist.
Management System Standard §16.3 + §16.4 — documented work-area inspections with findings to area manager; planned annual internal/external audit programme.
Iron Ore Induction + mine-spec — pre-start checklists explicitly listed; dual battery, IVMS data export, beacon placement and decals inspected at gate.
Contractor HSE Requirements — Prestart/Mobilisation tasks 0000-89-G-000-004, audit reports per Contractor Health/Safety Plan.
None of these regulators or operators endorse DrilLedger. We just speak the language they ask in.
Scan the label on the equipment. Correct procedure launches automatically. No searching, no wrong forms.
Every submission records GPS coordinates. Prove the checklist was completed at the equipment, not in the office.
Capture photos of defects, conditions, or completed work. Digital signature for accountability.
Every submission: who, when, where, what they checked, what they noted. Exportable for audits.
Any piece of equipment with a QR label can have procedures attached. Add custom equipment types for your operation.
Anodised aluminium labels that survive mine sites — solvent, chemical, corrosion, and abrasion resistant. QR Code, Data Matrix, and barcode symbologies. Australian-made since 1993.
Order labels directly through DrilLedger. One label on a piece of equipment = tool tracking + procedures + checklists, all from a single scan.
Annual Value from Procedures & Checklists
in audit protection, time savings, and compliance evidence
Tier 1 Site Shut-Down
Can't produce audit evidence
WorkSafe Compliance Fine
No procedure evidence at point-of-use
Admin Time
Filing, searching, chasing paper forms
Insurance Risk
Incident without procedure evidence
Scan to checklist
Proof at equipment
Pull any record
Audit coverage
Audit penalty avoidance
Admin time saved/year
Paper, printing, filing
Total Annual Value
Audit protection + time savings + compliance evidence + insurance defence
per year
Note: ROI figures based on WA mining supplier with 50-200 workers across multiple Tier 1 sites. Audit penalty avoidance varies by client requirements and incident severity. Time savings based on 20+ checklists completed daily. Figures represent conservative annual value.
Experience how procedures and checklists work. Click any procedure below to complete a checklist, just like workers do when they scan QR codes on equipment.
Click any procedure below to complete the checklist. In production, workers scan QR codes on equipment.
Demo Note: In production, workers scan QR codes on equipment which launches the checklist directly. GPS coordinates, timestamps, and pass/fail results are saved for compliance audits.
From a paper pre-start nobody can find when a BHP auditor asks, to a GPS-stamped, version-pinned record you pull up at the asset in seconds — with “every pre-start for EWP-003 this month” answered before the auditor finishes the sentence.
Common questions about DrilLedger's Procedures & Checklists Portal
Each piece of equipment, vehicle, or work area gets a durable QR code. Workers scan the code with their phone to instantly access the relevant pre-start checklist, JSEA, operating procedure, or safety document. Responses are GPS-stamped, time-stamped, and stored with photo evidence — creating an audit trail that proves the check was done, where, and by whom.
The system supports pre-start checklists, JSEAs (Job Safety and Environmental Analysis), SWMSs (Safe Work Method Statements), operating procedures, safety inspections, toolbox talk records, permit-to-work forms, and any custom checklist your operation requires. Each form is configured to match your company's and your client's specific requirements.
When a BHP or Rio Tinto auditor asks for proof that pre-starts were completed on a specific piece of equipment, you pull it up in 5 seconds — GPS location confirming the worker was at the equipment, timestamp confirming when, photos of any defects noted, and pass/fail results. No paper filing, no searching, no missing records.
Yes. The mobile app works offline in areas with no cellular or Wi-Fi coverage. Workers complete their checklists as normal, and the data syncs automatically when connectivity is restored. This is critical for remote WA sites where coverage is intermittent — the checklist is never blocked by a dead zone.
When a worker flags a defect or fail item on a pre-start, the system automatically generates a defect notification, alerts the relevant supervisor, and can lock out the equipment from further use until the defect is resolved. This prevents equipment from being used with known faults and creates a documented chain of action.
Paper-based checklists cost WA mining suppliers $20,000-$60,000 per year — printing, distribution, collection, data entry, filing, and retrieval during audits. QR-based digital checklists eliminate paper entirely and reduce the time per checklist from 15-20 minutes (including filing) to 3-5 minutes with instant cloud storage.
Want to see how your whole operation compares?
Take the 2-minute Mining Admin Scorecard
QR label on equipment. Worker scans. Checklist done. Audit-ready in 2 seconds.
Or call 08 6244 7100 (9–5 WST)