“I've got the BHP panel renewal, two FMG RFQs, and a Roy Hill tender all due next week. My estimator quit last month. My PM is on site at Newman. I'm doing expense reports at 9pm and still haven't started the tender documentation.”
— WA mining contractor, $15M revenue, 45 employees
“BHP shortlisted us, then dropped us — our Modern Slavery declaration was eleven months old, theirs needed under twelve. Avetta had auto-flipped to ‘update required’ the morning the window closed. We never even saw the technical scoring.”
— WA fabrication contractor, $24M revenue, 65 workers
Agent #5 · Live Demo
Five days of tender admin in 30 minutes
RFQ vs Tender, BHP / Rio / FMG / Roy Hill / MinRes templates, Modern Slavery + Avetta currency tracker, AI scope drafting — the live receipt your procurement contact reads on submit.
Agent #5
From quick RFQ turnarounds to full tender submissions—handle both from one system, with the five-attachment compliance flow-down tracked.
RFQs This Month
Tenders This Month
Win Rate
Total Value
Format: SAP Ariba format with HSEQ pack
Historical Pricing
AI pulls rates from similar past quotes
Client Templates
Auto-format to each client's preference
60% Faster
2-4 hours → 30-45 minutes per quote
Your labour rates, equipment rates, material prices all in one place. AI pulls the right rates for each job type automatically.
AI learns from your winning quotes. Generates scope descriptions that match what clients expect to see—not generic boilerplate.
BHP wants one format, FMG wants another. AI formats your quote to match each client's preferred template automatically.
2-4 hours → 30-45 minutes. Respond to RFQs the same day they arrive. First to respond often wins.
Formal tenders to BHP, Rio Tinto, and FMG require 50–200+ page submissions. Five attachments deep — one stale, the bid drops before review:
DrilLedger assembles all this automatically. Your pricing database, case study library, WHS plan, Modern Slavery declaration, WAIPS local content plan and personnel CVs are pulled together and formatted to each client's template requirements. The agent flags expiring prequal currency before the next RFx window closes.
Annual Quote Generation Value
in additional work won + reduced quoting costs + disqualifications avoided
Manual Quote Time
Hunt pricing, write scope, format
Lost Quotes (5+ days)
Client already awarded
Stale prequal / Modern Slavery
Bid dropped before review
PM Time on Quotes
Instead of billable work
Same Day
Win rate
1-2 Days
Win rate
3-5 Days
Win rate
5+ Days
Win rate
Per Quote
75% faster
Monthly (15 RFQs)
34 hours saved
Annual Time Saved
@ $180/hr = $73,440
Response time
Win rate increase
Modern Slavery + prequal currency
Total Annual Value
PM time savings + increased win rate + disqualifications avoided
per year
Note: Figures based on WA mining contractor processing 15 RFQs per month with average quote value $50K-$200K. Win rate improvements from responding same-day vs 3+ days. PM rate $180/hour. Disqualifications avoided assumes one Tier-1 bid per year saved by current Modern Slavery / Avetta / Cm3 / insurance COC. Actual value varies based on quote volume and average job size.
Common questions about DrilLedger's Quote & Tender Response Generator
WA mining suppliers typically spend 2-5 days preparing a tender response for BHP, Rio Tinto, or FMG — gathering pricing data, formatting to client templates, calculating rates, and assembling compliance documentation. DrilLedger's Quote Generator reduces this to 2-4 hours by automating rate calculations, template formatting, and compliance attachment.
Faster turnaround means more tenders submitted. WA suppliers using the Quote Generator respond to 3-4x more opportunities because the admin bottleneck is removed. Pricing accuracy also improves — automated rate calculations eliminate the manual errors that lead to underbidding or losing on price. Industry benchmark: same-day RFQ response wins 55-65%, 5+ day response wins under 15%.
Yes. The agent stores approved templates for BHP (SAP Ariba + SAP Business Network), Rio Tinto (Ariba sourcing events + ESG appendices), FMG (Fortescue Supplier Centre + Cm3), Roy Hill (Hancock Iron Ore + Ethixbase360 modern-slavery screening), and MinRes (Coupa internal + ICN Gateway external). Each quote is automatically formatted to the correct client template, including required attachments, compliance declarations, and pricing schedules.
Mining suppliers that take 3-5 days per quote typically miss 30-40% of tender opportunities due to deadline pressure. For a $20M supplier, that's $50,000-$150,000 in missed revenue annually. The Quote Generator ensures every viable tender gets a response within the deadline.
Yes. The agent maintains a database of your historical rates, margins, and pricing by service type, location, and client. When generating a new quote, it references previous winning bids for similar scope — ensuring consistent pricing and highlighting where rates need adjustment for market conditions.
The agent handles fixed-price quotes, schedule-of-rates tenders, day-rate proposals, and lump-sum bids. It supports the standard scope divisions used in WA mining — drilling, blasting, earthmoving, civil, mechanical, and maintenance services — with rate structures specific to each discipline.
Five attachments deep: a stale Modern Slavery Act 2018 declaration (Tier-1 entities require currency under twelve months), a missing or expired insurance certificate of currency on Public Liability ($20M), Workers' Comp or Plant & Equipment, lapsed prequal currency on Avetta / Cm3 / ComplyWorks / ISNetworld, no WAIPS local content plan on state and most Tier-1 mining tenders, or a WHS management plan that doesn't reference WHS (Mines) Regs 2022 Reg 213 + 237 duties. Any one of these and the bid is silently dropped before the technical scoring even starts. The agent tracks each platform's expiry and flags before the next RFx window closes. Modern Slavery, WAIPS and ASRS Scope 3 evidence (kicking in for $200M+ suppliers from July 2026, already pulled into Tier-1 supplier ledgers) all flow down through procurement gates — BHP Ariba, Rio Tinto Vendor Portal, Fortescue Supplier Centre, Hancock Iron Ore (Ethixbase360).
Want to see how your whole operation compares?
Take the 2-minute Mining Admin Scorecard
AI-drafted responses. Accurate pricing. Modern Slavery + Avetta + Cm3 currency surfaced. Submit in hours, not weeks.
Or call 08 6244 7100 (9–5 WST)