“I've got the BHP panel renewal, two FMG RFQs, and a Roy Hill tender all due next week. My estimator quit last month. My PM is on site at Newman. I'm doing expense reports at 9pm and still haven't started the tender documentation.”
— Perth mining contractor, $15M revenue, 45 employees
Agent #5
From quick RFQ turnarounds to full tender submissions—handle both from one system.
RFQs This Month
Tenders This Month
Win Rate
Total Value
Format: SAP Ariba format with HSEQ pack
Historical Pricing
AI pulls rates from similar past quotes
Client Templates
Auto-format to each client's preference
60% Faster
2-4 hours → 30-45 minutes per quote
Your labour rates, equipment rates, material prices all in one place. AI pulls the right rates for each job type automatically.
AI learns from your winning quotes. Generates scope descriptions that match what clients expect to see—not generic boilerplate.
BHP wants one format, FMG wants another. AI formats your quote to match each client's preferred template automatically.
2-4 hours → 30-45 minutes. Respond to RFQs the same day they arrive. First to respond often wins.
Formal tenders to BHP, Rio Tinto, and FMG require 50-200+ page submissions. Here's what procurement teams expect:
DrilLedger assembles all this automatically. Your pricing database, case study library, WHS documentation, and personnel CVs are pulled together and formatted to each client's template requirements.
Annual Quote Generation Value
in additional work won + reduced quoting costs
Manual Quote Time
Hunt pricing, write scope, format
Lost Quotes (5+ days)
Client already awarded
Pricing Errors
Outdated rates, missed items
PM Time on Quotes
Instead of billable work
Same Day
Win rate
1-2 Days
Win rate
3-5 Days
Win rate
5+ Days
Win rate
Per Quote
75% faster
Monthly (15 RFQs)
34 hours saved
Annual Time Saved
@ $180/hr = $73,440
Response time
Win rate increase
Pricing & templates
Total Annual Value
PM time savings + increased win rate + faster cash flow
per year
Note: Figures based on WA mining contractor processing 15 RFQs per month with average quote value $50K-$200K. Win rate improvements from responding same-day vs 3+ days. PM rate $180/hour. Actual value varies based on quote volume and average job size.
Common questions about DrilLedger's Quote & Tender Response Generator
Perth mining suppliers typically spend 2-5 days preparing a tender response for BHP, Rio Tinto, or FMG — gathering pricing data, formatting to client templates, calculating rates, and assembling compliance documentation. DrilLedger's Quote Generator reduces this to 2-4 hours by automating rate calculations, template formatting, and compliance attachment.
Faster turnaround means more tenders submitted. Perth suppliers using the Quote Generator respond to 3-4x more opportunities because the admin bottleneck is removed. Pricing accuracy also improves — automated rate calculations eliminate the manual errors that lead to underbidding or losing on price.
Yes. The agent stores approved templates for BHP, Rio Tinto, FMG, Roy Hill, and MinRes. Each quote is automatically formatted to the correct client template, including required attachments, compliance declarations, and pricing schedules. No more reformatting the same data for different clients.
Mining suppliers that take 3-5 days per quote typically miss 30-40% of tender opportunities due to deadline pressure. For a $20M supplier, that's $50,000-$150,000 in missed revenue annually. The Quote Generator ensures every viable tender gets a response within the deadline.
Yes. The agent maintains a database of your historical rates, margins, and pricing by service type, location, and client. When generating a new quote, it references previous winning bids for similar scope — ensuring consistent pricing and highlighting where rates need adjustment for market conditions.
The agent handles fixed-price quotes, schedule-of-rates tenders, day-rate proposals, and lump-sum bids. It supports the standard scope divisions used in WA mining — drilling, blasting, earthmoving, civil, mechanical, and maintenance services — with rate structures specific to each discipline.
Want to see how your whole operation compares?
Take the 2-minute Mining Admin Scorecard
AI-drafted responses. Accurate pricing. Submit in hours, not weeks.