“I spend 2 hours every week copying timesheet data into Word docs for client reports. Each client wants a different format—BHP wants tables, Roy Hill wants charts. Last month I sent BHP a report with Rio Tinto's header. That's the kind of mistake that damages relationships.”

— Perth drilling contractor, $18M revenue, 5 Tier 1 clients

Back to Demos

Agent #2

AI Document Control Agent

LiveROI: $18K-$21K/year

Generate client reports, SWMS, JSEA, and transmittals in 30 seconds. Automatic document numbering, version control, and client-specific formatting. No more copying data into Word docs.

Get This Agent →Try Demo
Client Format LibraryDMIRS CompliantAconex Ready
Hi! I'm your Document Control Agent. I can generate client reports, safety documentation, equipment audits, and invoices by pulling data from your timesheets, tool register, and safety logs. What would you like to create today?
Quick Actions:

Document Preview

No document generated yet

Try asking the AI to generate a report, SWMS, or transmittal

Manual Report Creation (8 hours/week)

  • •Open last week's report, save as new file, manually update dates
  • •Check timesheet calculator, copy hours into Word table cell by cell
  • •Look up safety log, manually type incident details into report
  • •Check tool register, copy equipment status into report
  • •Fix formatting that breaks every time (tables, headers, page numbers)
  • •Manually adjust for different client formats (Roy Hill wants charts, BHP wants tables)
  • •Export to PDF, rename file with correct naming convention, email to client
  • •Repeat for all 5 clients every single week (admin stressed, client reports late)

DrilLedger Document Control Agent (20 minutes/week)

  • •Type: “Generate Roy Hill weekly report” in chat
  • •AI automatically pulls timesheet hours, safety incidents, equipment status
  • •Report generated in 30 seconds with all data populated correctly
  • •AI adapts format to Roy Hill preferences automatically (they prefer charts)
  • •Review PDF, download, send to client (formatting never breaks)
  • •Batch generate: “Create reports for all 5 clients” → AI processes all simultaneously
  • •Zero copy-paste errors, zero formatting issues, zero late reports

AI-Powered Generation

Natural language commands like “Generate Roy Hill report” automatically pull data and create professional PDFs.

Integrated Data Sources

Connects to timesheet calculator, tool register, safety logs. AI queries all systems and pulls latest data automatically.

Smart Templates

AI adapts same template to different client preferences. Roy Hill gets charts, BHP gets tables—all from one template.

Massive Time Savings

8 hours/week → 20 minutes/week. That's 7+ hours saved = $1,200/month @ $40/hour admin rate.

8 Document Types with Automatic Numbering

Weekly Client Report

RPT-XX-XXXX
  • • Executive summary
  • • Hours breakdown by worker
  • • Safety incidents update
  • • Equipment status
  • • Cost summary
BHPRioFMGRoy Hill

SWMS

SWMS-XX-XXXX
  • • Task description
  • • Hazards identified
  • • Risk assessment matrix
  • • Control measures
  • • PPE requirements
  • • Emergency procedures
Safety

JSEA

JSEA-XX-XXXX
  • • Job steps breakdown
  • • Hazard identification
  • • Risk ratings
  • • Control measures
  • • Environmental controls
  • • Team sign-off
Safety

Transmittal

TRN-XX-XXXX
  • • Document list enclosed
  • • Purpose & response required
  • • Distribution list
  • • Revision tracking
  • • Transmission method
Admin

Safety Incident Report

INC-XX-XXXX
  • • Incident details
  • • Workers involved
  • • Root cause analysis
  • • Corrective actions
  • • DMIRS compliance

Equipment Audit

AUD-XX-XXXX
  • • Tool inventory status
  • • Missing items report
  • • Maintenance required
  • • Value summary

Invoice with Backup

INV-XX-XXXX
  • • Line-item costs
  • • Timesheet backup
  • • Worker breakdown
  • • Payment terms

Tender Response

TND-XX-XXXX
  • • Executive summary
  • • Scope of work
  • • Methodology
  • • Schedule & pricing

Annual Document Control Savings

$18,000 – $21,000

in reduced admin time + eliminated report errors

The Cost of Manual Report Creation

Per Report Time

Copy data, format, check, export

1.5 hrs each

Copy-Paste Errors

Wrong data, client complaints

Trust damage

Formatting Issues

Tables break, headers shift

+30 min fixes

Late Reports

Admin overloaded, deadlines missed

Client risk

Time Savings

Single Report

1.5 hrs → 30 sec

99% faster

Weekly (5 Clients)

8 hrs → 20 min

96% faster

Annual Time Saved

390 hours

@ $40/hr = $15,600

With AI Document Control

0

Copy-paste errors

100%

Data accuracy

Auto

Client formatting

Total Annual Value

Admin time savings + error prevention + on-time delivery

ROI $18K-$21K

per year

Note: Figures based on typical WA mining contractor generating 5 client reports weekly. Admin rate $40/hour. Error prevention value based on reduced rework and maintained client relationships. Actual savings vary based on report complexity and client volume.