“Worker turned away at Newman last week. DAS valid in our spreadsheet. Expired in Pegasus by four days. $18,500 gone — not a compliance failure, a re-keying failure. We log into six client portals every fortnight; same induction certificate, six different uploads.”
— WA mining supplier, $22M revenue, 85 workers
Agent #2
One Worker. Six Portals. One Source of Truth. The Document Control Agent powers Patterns 1–3 — parsing Pegasus, Cm3 and ISNetworld notifications into your worker record, reconciling drift in 30 seconds, and generating portal-shaped upload packages. Plus client reports, SWMS, JSEA and the MSMS bundle for WorkSafe (LGIRS).
Agent #2 · Live Demo
One Worker. Six Portals. One Source of Truth.
Same app your team logs into Friday afternoon. Patterns 1–3 (email/PDF parse, CSV reconcile, upload package) walked end-to-end against the live workspace at app.drilledger.com.au/app/documents.
Pegasus, Cm3, ISNetworld, Sitepass, MyPass, ERMS — every Tier-1 client wants a different portal. Document Control holds the master compliance ledger and powers Patterns 1–3 against whichever portal a site mandates.
“One worker, three Tier-1 sites: BHP wants Enable, Rio wants Pegasus, FMG wants Workflow. Same induction certificate, three different uploads, every time it expires.”
— WA mining supplier, $22M revenue, 85 workers
AI Document Control parses portal emails — expiry warnings, induction confirmations, gate-rejection notices.
Forward your Pegasus, Cm3 and ISNetworld notifications to a DrilLedger inbox. The agent parses the PDF, updates the worker record, and raises an alert before the next swing — so a 30-day DAS warning never sits in a shared mailbox.
Reconcile portal exports against the master ledger. Drift gets flagged before the gate does.
Admin downloads the portal's weekly compliance export and drops it into DrilLedger. The agent reconciles every worker against the master record and flags drift with dollar exposure — $18,500 per gate rejection, calculated on screen.
One DrilLedger record generates a portal-specific upload package. Paste once, not three times.
Worker mobilises to a new client site. DrilLedger bundles current tickets, medicals, photo and inductions into a ZIP plus a field-by-field paste sheet matched to Pegasus, Cm3 or ISNetworld form fields.
Pattern 4 (vendor APIs — Pegasus partner API, Avetta bulk-upload, INX REST) and Pattern 5 (headless-browser push for portals with no API) are built per-portal as part of Cohort 1 / Enterprise onboarding.
No document generated yet
Try asking the AI to generate a report, SWMS, or transmittal
Natural language commands like “Generate Roy Hill report” automatically pull data and create professional PDFs.
Connects to timesheet calculator, tool register, safety logs. AI queries all systems and pulls latest data automatically.
AI adapts same template to different client preferences. Roy Hill gets charts, BHP gets tables—all from one template.
8 hours/week → 20 minutes/week. That's 7+ hours saved = $1,200/month @ $40/hour admin rate.
Annual Document Control Savings
in reduced admin time + eliminated report errors
Per Report Time
Copy data, format, check, export
Copy-Paste Errors
Wrong data, client complaints
Formatting Issues
Tables break, headers shift
Late Reports
Admin overloaded, deadlines missed
Single Report
99% faster
Weekly (5 Clients)
96% faster
Annual Time Saved
@ $40/hr = $15,600
Copy-paste errors
Data accuracy
Client formatting
Total Annual Value
Admin time savings + error prevention + on-time delivery
per year
Note: Figures based on typical WA mining contractor generating 5 client reports weekly. Admin rate $40/hour. Error prevention value based on reduced rework and maintained client relationships. Actual savings vary based on report complexity and client volume.
Common questions about DrilLedger's AI Document Control Agent
Manual client report generation for BHP, Rio Tinto, or FMG typically takes 1.5-2 hours per report — pulling data from multiple sources, formatting to client-specific templates, checking headers and revision numbers. DrilLedger's Document Control Agent generates the same report in under 30 seconds with zero formatting errors.
The Document Control Agent stores approved templates for each Tier 1 client — BHP, Rio Tinto, FMG, Roy Hill, MinRes. When generating a report, it automatically applies the correct logo, header format, numbering convention, and distribution list. No more accidentally sending a BHP report with an FMG header.
Yes. The agent supports batch generation — select multiple projects or clients and generate all reports in one action. Each report uses the correct client template, includes project-specific data, and follows the right numbering sequence. Weekly reporting for 4-5 Tier 1 clients drops from a full day to under 30 minutes.
Every document revision is tracked automatically with full audit trail — who changed what, when, and why. The agent maintains revision numbering sequences per document type and client, flags when documents are overdue for review, and ensures only the current revision is accessible. No more searching shared drives for the latest version.
The agent handles all standard mining contractor documents: progress reports, daily reports, safety reports, transmittals, inspection reports, test certificates, RFIs, and compliance documentation. Templates are configured to match each Tier 1 client's specific requirements.
WA mining suppliers generating 5+ client reports weekly typically spend $18,000-$21,000 per year on document control admin — formatting, template management, revision tracking, and transmittal logging. That $18,000-$21,000/yr is the Document Control receipt. On top of it, eliminating client-portal re-keying (Pegasus, Cm3, ISNetworld) recovers a further $7,000-$9,000/yr. Combined with Agent #1 (FIFO Mobilisation), the multi-portal pain comes to $115,000-$130,000/yr recovered.
Yes, using five integration patterns. The Document Control Agent powers Patterns 1–3. (1) Email and PDF ingest: forward Pegasus, Cm3 or ISNetworld expiry notifications to a DrilLedger inbox; the agent parses the PDF and updates the worker record before the next swing. (2) CSV and Excel reconcile: drop the portal’s weekly compliance export into DrilLedger and the agent flags drift between portals — valid in DrilLedger but expired in Pegasus, or vice versa. (3) Source-of-truth upload package: DrilLedger holds the master compliance ledger and generates a portal-specific bundle (ZIP plus a field-by-field paste sheet) for whichever Tier-1 site the worker is mobilising to. Patterns 1–3 are available on the standard plan. Patterns 4 (vendor APIs — Pegasus partner API, Avetta bulk-upload, INX REST) and 5 (headless-browser push for portals with no API) are Cohort 1 / Enterprise. Walkthrough: /demo/fifo#client-portal-integration.
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Every revision tracked. Every transmittal logged. Always audit-ready.
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