Handle Grid, expense reports, FIFO bookings this week—automate your process over 6 months
“Grid captures labour hire times. Spreadsheet to compare against client records. Check discrepancies, make corrections, create expense report, manually enter Xero. 8 hours every fortnight.”
“Our 6 trucks have Starlink. None connected to vehicle computers. Can't spot mechanical problems before breakdowns happen.”
“We don't have a tool register. Equipment goes missing. We suspect theft but can't track what's gone.”
“Client reports stress out our admin every week. She needs help building template systems that actually work.”
“Grid costs $2,000/month. Need 3 more seats but price scales per user. Looking for alternatives that don't punish growth.”
“Our operating costs are too high for ASX investors. They look at cost per ounce and pass. Need to show efficient extraction.”
Grid captures worker times. Export to spreadsheet, compare against client records. Check discrepancies, correct errors, create expense report manually, enter Xero. Repeat every fortnight.
Book flights and accommodation for mine site rotations. Chase missing receipts. Process travel claims through Concur. Your $180/hour PMs doing $35/hour admin.
Chase updates from field PMs by Thursday. Compile drill logs, photos, site progress. Format to template. Deliver Friday COB. Every single week.
The market forces you to choose: hiring humans (help now, expensive and temporary) OR buying software (cheaper eventually, but implementation hell). Both are broken.
Handle admin this week → Build automation over 6 months → Costs go down 30-40%
Grid times into spreadsheet, compare client records, check discrepancies, create expense reports, enter Xero. Book FIFO flights, deliver client reports Friday COB.
Doing the work reveals your actual process—which Grid fields compare to client records, how you flag discrepancies, which corrections trigger Xero updates, how you format drill logs for each client.
Grid exports compare against client records automatically. Discrepancies flag for review. Corrections update expense reports and Xero entries automatically. Client report templates populate from field PM updates.
Can't build automation — it threatens their labour margin model
Won't do the work — doesn't scale, destroys their margins
Can't automate — profit from labour arbitrage, automation reduces their spread
Won't do admin — sell advice, not operational delivery
This works because we do both:
handle admin this week+build automation for next year
Start handling Grid export comparison, FIFO bookings, expense reports within days. Your $180/hour PMs back on site with clients. We're learning which Grid fields compare to client records, how discrepancies get resolved, how expense reports map to Xero.
Grid export comparing against client records automatically. Discrepancy flagging working. Expense report creation automated. Xero entry automatic. Same work getting done, taking less time.
Grid comparison down from 8 hours to 20 minutes. Discrepancies flagged automatically, corrections applied, Xero entries automatic. Edge cases (disputed hours, missing shifts) we handle manually. Process documented, not in someone's head.
Take on new contracts without hiring admin. Grid comparison scales with labour hire volume automatically. Client reporting handles 15 sites same effort as 5 sites. Admin costs stay flat while revenue grows.
Spending 8 hours every fortnight exporting Grid into spreadsheets, comparing client records, checking discrepancies, creating expense reports, manually entering Xero?
Start this week. Same work costs 30-40% less by month 6.