“Timesheets take 8 hours every fortnight — Grid exports to Excel, I calculate penalties manually, then enter everything into Xero line by line. FIFO bookings pull my PMs off site work for 12 hours a week. Client reports stress admin staff every Friday. That's 26 hours a week on admin for a 75-person operation.”
— Perth drilling contractor, $22M revenue, 75 workers, 4 Tier 1 clients
Timesheets, invoices, compliance, expenses, client reports, quotes, FIFO bookings, tool tracking, procedures — admin runs itself. Pick what you need. Start this week.
Don't take our word for it. Use the actual AI agents Perth mining suppliers are using today.
Generate client reports in 30 seconds. AI pulls timesheet hours, safety incidents, equipment status automatically. 8 hours/week → 20 minutes.
→ Try Live DemoSync directly to Xero—no Excel exports. Automatic calculation of regular + overtime hours and costs. 8 hours/fortnight → 30 minutes.
→ Try Live DemoAI-powered compliance suggestions for Perth mining routes. Smart roster intelligence and site-specific requirements. Conversational mobilisation assistant.
→ Try Live DemoIf these sound familiar, AI agents solve them from day one.
“Timesheet tool exports to Excel with no Xero integration. Manually compare spreadsheets against client records, check discrepancies, correct errors, create expense reports, then manually enter everything into Xero. Repeat every fortnight.”
— Perth earthmoving contractor, $14M revenue, 55 workers
“Book flights and accommodation for mine site rotations. Chase missing receipts. Process travel claims through Concur. Your $180/hour PMs doing $35/hour admin.”
— Perth mining supplier, $22M revenue, 85 workers
“Chase updates from field PMs by Thursday. Compile drill logs, photos, site progress. Format to template. Deliver Friday COB. Every single week.”
— Perth drilling contractor, $18M revenue, 5 Tier 1 clients
Timesheets
8 hrs
FIFO + Expenses
12 hrs
Client Reports
6 hrs
Total Per Week
26 hrs
(fortnightly average)
The market forces you to choose: hiring humans (help now, expensive and temporary) OR buying software (cheaper eventually, but implementation hell). Both are broken.
Deployed AI agents run your admin this week → Configured to your workflows over 3 months → Fully automated
AI agents process timesheet data, compare client records, check discrepancies, create expense reports, enter Xero. Book FIFO flights, deliver client reports Friday COB. Working in your current systems.
Guy configures each agent around your actual process—which timesheet fields compare to client records, how you flag discrepancies, which corrections trigger Xero updates, how you format drill logs for each client.
Document Control Agent already generating reports in 30 seconds for Perth mining suppliers. Integrated Timesheet Portal syncing to Xero today—no Excel exports. Guy configures these deployed AI agents to your specific labour hire companies, client templates, and FIFO routes.
Can't build automation — it threatens their labour margin model
Won't do the work — doesn't scale, destroys their margins
Can't automate — profit from labour arbitrage, automation reduces their spread
Won't do admin — sell advice, not operational delivery
This works because agents do both:
run admin from day one+improve as we configure them to your workflows
Your $180/hr PM stops doing admin today. Agents handle timesheets, FIFO bookings, expense reports from day one. No training, no handover—agents slot into your existing workflows.
Document Control Agent generating BHP/Rio/FMG reports in 30 seconds. Timesheet Portal syncing to Xero—no more Excel exports. FIFO Mobilisation handling compliance checks automatically.
Every agent customised to your templates, your clients, your processes. Admin that took 8 hours now takes 20 minutes. Site rejections eliminated. Compliance alerts automatic.
Take the new Roy Hill contract without hiring admin. Add 3 more sites—same admin cost. AI handles edge cases: disputed hours, complex variations, client format changes.
Keep paying $180/hr PMs to chase timesheets. Keep hiring admin who leave in 6 months. Keep scrambling before every client audit. Keep losing variations because nobody tracked the 24-hour notice window.
Calculated Annual ROI Across All Agents
per year in reduced admin time, prevented errors, and compliance protection
Predictive maintenance + reduced breakdowns
Near-zero shrinkage + WorkSafe inspection ready
Zero gate rejections + flight savings
No Excel exports + direct Xero sync
Same-day response + 25% higher win rate
Zero stockouts + prevented downtime
WHS (Mines) Regs 2022 compliant + WorkSafe penalty avoidance
Mobile approvals + auto Xero sync
Zero copy-paste errors + auto formatting
Zero gate rejections + auto expiry alerts
Works offline at the face — dispute evidence + variation support
Recover lost variations + full audit trail
Faster collections + avoided financing
Incident prevention + insurance protection
30-sec client reports + project visibility
QR checklists at equipment + audit-ready in 2 seconds
Figures based on industry averages for WA mining suppliers. Individual ROI varies based on team size, invoice volume, and current processes.
“BHP auditor asked for proof our guys did the EWP pre-start before the incident. We had a paper form somewhere. Nobody could find it. They shut us down for 3 days. Then a WorkSafe inspector asked for calibration records on the torque wrenches. Same story — spreadsheet somewhere, nobody knew which version was current.”
— Perth mechanical services, $16M revenue, 4 BHP sites
One label on a piece of equipment gives you tool tracking, calibration records, and safety checklists — all GPS-stamped and audit-ready. Combined ROI: $40K–$90K/year.
Partner with Metal Sign & Label for industrial-grade QR labels. 500+ labels per customer — tool tracking + procedures + checklists from a single scan.
Every task below is costing you $40-$180/hour in PM time. Click any card to see the AI agent that eliminates it.
→ Try FIFO Mobilisation Demo
→ Try Training Matrix Demo
→ Try Tool Register Demo
→ Try Procedures & Checklists Demo
→ Try Client Progress KPI Demo
→ Try Variation & Claims Demo
→ Try Cash Flow Portal Demo
→ Try Fatigue Management Demo
→ Try Timesheet Portal Demo
→ Try Incident Reporter Demo
Take the 2-minute Mining Admin Scorecard and see where your biggest admin costs are — and which agents would save you the most.
Take the Scorecard10 questions. Instant results. No obligation.
Admin runs itself. Receipt: $500K–$1M+/year. 30-day free trial.