Agent #1
FIFO Mobilisation & Onboarding Portal
LiveROI: $25K-$40K/yearStop chasing spreadsheets for medical expiries and flight bookings. See every worker's compliance status, book DAS/PEM appointments, and mobilise crews in minutes instead of hours.
Pending
Confirmed
Total Bookings
Active Sites
Available Routes
| Worker | Site | Dates | Roster | Flight | Status | Actions |
|---|---|---|---|---|---|---|
Mike Chen Drill crew rotation | Newman | Mon, 6 Jan to Tue, 14 Jan | 8-6 | Qantas QF1234 | Confirmed | |
Sarah Williams Geology survey team | Tom Price | Wed, 8 Jan to Wed, 22 Jan | 14-14 | Qantas QF3456 | Confirmed | |
James Wilson Equipment maintenance | Port Hedland | Fri, 10 Jan to Fri, 17 Jan | 7-7 | Virgin VA8901 | Pending | |
David Brown Site inspection | Kalgoorlie | Sun, 12 Jan to Sun, 19 Jan | 7-7 | Qantas QF4567 | Confirmed | |
Lisa Martinez Safety audit - awaiting flight confirmation | Paraburdoo | Wed, 15 Jan to Wed, 29 Jan | 14-14 | Awaiting | Pending |
New Booking
Auto-calculated from roster pattern
Ask me about:
- • Medical requirements
- • PPE & equipment
- • Site inductions
- • Accommodation
- • Roster patterns
Manual FIFO Booking (4+ hours/week)
- •Check roster spreadsheet, work out who's due to fly out next week
- •Call each worker to confirm dates, medical status, induction currency
- •Log into airline portal, search flights, compare prices across 3 carriers
- •Book flights one by one, copy reference numbers into spreadsheet
- •Email accommodation provider, wait for confirmation, chase up
- •Check site induction portal - is worker's access still valid?
- •Create mobilisation checklist manually, email to worker and supervisor
- •Repeat for 15+ workers every swing (admin stressed, flights missed)
DrilLedger FIFO Portal (30 minutes/week)
- •Dashboard shows who's due to mobilise with compliance status at a glance
- •AI checks medicals, inductions, tickets automatically - flags issues
- •Select worker, pick dates - system shows available flights instantly
- •One-click booking creates flight + accommodation + site access request
- •Auto-generated mobilisation checklist sent to worker and supervisor
- •Ask AI: “What does John need for Newman next week?” - instant answer
- •Batch mobilise: Select 15 workers, book all flights in 2 minutes
- •Zero missed flights, zero compliance gaps, zero spreadsheet chaos
AI-Powered Compliance
Ask “What does Sarah need for BHP Newman?” AI checks medicals, inductions, tickets and tells you exactly what's missing.
Integrated Flight Search
See available flights from Perth to all Pilbara sites. Compare prices, times, and book directly - no switching between airline portals.
Smart Roster Patterns
Select 2/1, 8/6, or 4/3 roster - return date auto-calculated. System knows swing patterns and suggests optimal flight dates.
Massive Time Savings
4+ hours/week manual work → 30 minutes/week. That's 3.5+ hours saved = $560/month @ $40/hour admin rate.
Example Mobilisation Scenarios
Standard Swing
- • Flight booking
- • Accommodation
- • Site access check
- • PPE verification
- • Travel allowance
New Starter Mobilisation
- • Medical booking
- • Site induction
- • Drug & alcohol test
- • PPE issue
- • Mentor assignment
Emergency Callout
- • Same-day flights
- • Compliance fast-check
- • Urgent accommodation
- • Equipment mobilisation
- • Client notification
Project Demobilisation
- • Return flights
- • Equipment return
- • Site access revoke
- • Final timesheet
- • Offboarding checklist
Annual FIFO Admin Savings
in reduced admin time + prevented booking errors
The Cost of Manual FIFO Bookings
Per Worker Booking
Flight + accom + compliance
Booking Errors
Wrong dates, missed flights
Last-Minute Changes
Rebooking fees + admin time
Compliance Gaps
Expired inductions, medicals
Time Savings
Single Mobilisation
92% faster
Weekly Swing (15 workers)
92% faster
Annual Time Saved
@ $40/hr = $10,560
With Integrated FIFO Portal
Booking errors
Compliance tracked
Roster calculation
Total Annual Value
Admin time savings + prevented errors + compliance protection
per year
Note: Figures based on typical WA mining contractor with 50-100 FIFO mobilisations per month. Error costs include rebooking fees, accommodation cancellations, and site delays. Actual savings vary based on workforce size and roster complexity.
Stop Losing 6+ Hours Every Swing to Mobilisation Admin
Your Mobilisation Coordinator is drowning in spreadsheets, chasing medical renewals, and manually booking flights. Meanwhile, workers get turned away at site gates because someone missed an expiry date.
- See every DAS, PEM, and induction expiry in one calendar view
- Book and track medicals with provider, date, and status
- Mobilise entire crews in 30 minutes instead of 6 hours
- Zero site rejections from expired compliance
Built for Mining Suppliers Who Use:
Quartex
Workforce logistics
Sitepass / INX
Site access & compliance
Lucidity
HSEQ management
+Process
Training & inductions
Typical results within 3 months:
$25-40K
Annual ROI
6+ hrs
Saved per swing