How long does it take to mobilise a new worker to a WA mine site?

Without automation, mobilising a single worker takes approximately 2 hours — checking compliance, booking flights, arranging camp accommodation, and confirming inductions. DrilLedger's FIFO Mobilisation Agent reduces this to under 10 minutes with automated compliance checks, flight booking across 14 WA mining routes, and smart roster pattern matching.

What causes gate rejections at WA mine sites?

Gate rejections happen when a worker arrives at site with expired credentials — mining inductions, PEMs, DAS clearances, or client-specific tickets. Perth mining suppliers report 4 gate rejections per year, each costing $18,500 ($3,500 flight home plus $15,000 in lost day rate). Automated credential expiry tracking eliminates this.

How do Perth mining suppliers currently handle FIFO flight bookings?

Most Perth mining suppliers manage FIFO flights manually — phone calls to airlines, spreadsheets tracking rosters, and admin staff spending 8-12 hours per week coordinating travel across Newman, Tom Price, Port Hedland, Karratha, and Kalgoorlie routes. DrilLedger automates booking across 14 WA mining routes with roster pattern matching.

What roster patterns does the FIFO Mobilisation Agent support?

The agent supports all common WA mining roster patterns including 8/6, 7/7, 14/14, 2/1, and custom swings. It tracks fatigue management requirements per roster type and automatically flags conflicts with camp availability and flight schedules.

How much does FIFO mobilisation admin cost a Perth mining supplier?

For a 100-worker Perth mining supplier, FIFO mobilisation admin typically costs $97,000-$109,000 per year in time savings, prevented gate rejections, and flight savings. Based on 1 gate rejection prevented per quarter at $18,500 per incident.

Can the FIFO agent integrate with existing systems like Sitepass or Pegasus?

Yes. DrilLedger's FIFO Mobilisation Agent is built to work alongside existing WA mining systems including Sitepass, Pegasus, Lucidity, and Quartex. It pulls compliance data from these platforms and automates the manual steps that sit around them — the data entry, cross-referencing, and coordination that admin staff currently do by hand.

Back to Demos

Agent #1

FIFO Mobilisation & Onboarding Portal

LivePMs off admin · $97K–$109K/yr

Stop chasing spreadsheets for medical expiries and flight bookings. See every worker's compliance status, book DAS/PEM appointments, and mobilise crews in minutes instead of hours.

Start 30-Day Free Trial →Try Demo

Works with QuartexSitepass CompatibleINX Integration

Pending

Confirmed

Total Bookings

Active Sites

Available Routes

Worker	Site	Dates	Roster	Flight	Status
Mike Chen Drill crew rotation	Newman	Mon, 6 Jan to Tue, 14 Jan	8-6	Qantas QF1234	Confirmed
Sarah Williams Geology survey team	Tom Price	Wed, 8 Jan to Wed, 22 Jan	14-14	Qantas QF3456	Confirmed
James Wilson Equipment maintenance	Port Hedland	Fri, 10 Jan to Fri, 17 Jan	7-7	Virgin VA8901	Pending
David Brown Site inspection	Kalgoorlie	Sun, 12 Jan to Sun, 19 Jan	7-7	Qantas QF4567	Confirmed
Lisa Martinez Safety audit - awaiting flight confirmation	Paraburdoo	Wed, 15 Jan to Wed, 29 Jan	14-14	Awaiting	Pending

New Booking

Worker Name

Project / Site

Destination

Roster Pattern

Departure Date

Return Date

Auto-calculated from roster pattern

Ask me about:

• Medical requirements
• PPE & equipment
• Site inductions
• Accommodation
• Roster patterns

Manual FIFO Booking (4+ hours/week)

•Check roster spreadsheet, work out who's due to fly out next week
•Call each worker to confirm dates, medical status, induction currency
•Log into airline portal, search flights, compare prices across 3 carriers
•Book flights one by one, copy reference numbers into spreadsheet
•Email accommodation provider, wait for confirmation, chase up
•Check site induction portal - is worker's access still valid?
•Create mobilisation checklist manually, email to worker and supervisor
•Repeat for 15+ workers every swing (admin stressed, flights missed)

DrilLedger FIFO Portal (30 minutes/week)

•Dashboard shows who's due to mobilise with compliance status at a glance
•AI checks medicals, inductions, tickets automatically - flags issues
•Select worker, pick dates - system shows available flights instantly
•One-click booking creates flight + accommodation + site access request
•Auto-generated mobilisation checklist sent to worker and supervisor
•Ask AI: “What does John need for Newman next week?” - instant answer
•Batch mobilise: Select 15 workers, book all flights in 2 minutes
•Zero missed flights, zero compliance gaps, zero spreadsheet chaos

AI-Powered Compliance

Ask “What does Sarah need for BHP Newman?” AI checks medicals, inductions, tickets and tells you exactly what's missing.

Integrated Flight Search

See available flights from Perth to all Pilbara sites. Compare prices, times, and book directly - no switching between airline portals.

Smart Roster Patterns

Select 2/1, 8/6, or 4/3 roster - return date auto-calculated. System knows swing patterns and suggests optimal flight dates.

Massive Time Savings

4+ hours/week manual work → 30 minutes/week. That's 3.5+ hours saved = $560/month @ $40/hour admin rate.

Example Mobilisation Scenarios

Standard Swing

• Flight booking
• Accommodation
• Site access check
• PPE verification
• Travel allowance

New Starter Mobilisation

• Medical booking
• Site induction
• Drug & alcohol test
• PPE issue
• Mentor assignment

Emergency Callout

• Same-day flights
• Compliance fast-check
• Urgent accommodation
• Equipment mobilisation
• Client notification

Project Demobilisation

• Return flights
• Equipment return
• Site access revoke
• Final timesheet
• Offboarding checklist

Annual FIFO Admin Savings

$97,000 – $109,000

in reduced admin time + prevented booking errors

The Cost of Manual FIFO Bookings

Per Worker Booking

Flight + accom + compliance

25-30 min

Booking Errors

Wrong dates, missed flights

$500-2K each

Last-Minute Changes

Rebooking fees + admin time

$200-500 each

Compliance Gaps

Expired inductions, medicals

Site rejection

Time Savings

Single Mobilisation

25 → 2 min

92% faster

Weekly Swing (15 workers)

6 → 0.5 hrs

92% faster

Annual Time Saved

270 hours

@ $55-$75/hr = $15K-$20K

With Integrated FIFO Portal

Booking errors

100%

Compliance tracked

Auto

Roster calculation

Total Annual Value

Admin time savings + prevented errors + compliance protection

ROI $97K-$109K

per year

Note: Figures based on typical WA mining services supplier with ~150 FIFO mobilisations per year (12-13/month) for a 75-150 worker operation. Error costs include rebooking fees, accommodation cancellations, and site delays. Actual savings vary based on workforce size and roster complexity.

Stop Losing 6+ Hours Every Swing to Mobilisation Admin

Your Mobilisation Coordinator is drowning in spreadsheets, chasing medical renewals, and manually booking flights. Meanwhile, workers get turned away at site gates because someone missed an expiry date.

See every DAS, PEM, and induction expiry in one calendar view
Book and track medicals with provider, date, and status
Mobilise entire crews in 30 minutes instead of 6 hours
Zero site rejections from expired compliance

Get This Built for Your Team Start 30-Day Free Trial

Built for Mining Suppliers Who Use:

Quartex

Workforce logistics

Sitepass / INX

Site access & compliance

Lucidity

HSEQ management

+Process

Training & inductions

Typical results within 3 months:

$97-109K

Receipt / year

6+ hrs

Saved per swing