“My driller's Standard 11 expired two weeks ago. Nobody told me. Now BHP won't let him on site and I've got a $45K contract sitting idle. I've got 80 workers—I can't track all their tickets in a spreadsheet.”

— Perth drilling contractor, $28M revenue, 80 workers across BHP, Rio, and FMG sites

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Agent #10

Training & Competency Matrix

LiveROI: $25K-$60K/year

Stop getting turned away at the gate. Track every worker's credentials, get automated expiry alerts, and prove audit compliance in seconds.

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5

Total Workers

2

Fully Compliant

2

Expiring Soon

1

Non-Compliant

Training & Competency Matrix

Mike Thompson

EMP-2019-042

Drill Operator•Roy Hill

4 credentials

4 valid

Compliant

Sarah Chen

EMP-2020-089

Site Supervisor•BHP Newman

4 credentials

2 valid

Expiring

James Wilson

EMP-2018-015

Heavy Vehicle Operator•FMG Cloudbreak

4 credentials

3 valid

Expired

David Brown

EMP-2021-103

Fitter•Rio Tinto Tom Price

5 credentials

5 valid

Compliant

Emma Rodriguez

EMP-2022-056

Safety Officer•BHP Newman

5 credentials

4 valid

Expiring

Automated Alert System

60

60-Day Notice

Initial planning

30

30-Day Warning

Email + SMS

14

14-Day Reminder

Booking links

7

7-Day Urgent

Escalate to supervisor

Spreadsheet Tracking (2-4 hrs/week admin)

  • •Worker arrives at gate → ticket expired → $2K+ daily contract value lost
  • •Spreadsheet shows “valid” but file cabinet has expired cert → gate rejection
  • •Client audit in 2 days → scramble to compile 80 workers' credentials
  • •“Who can do confined space at Newman?” → call around, check folders, waste 30 mins
  • •Site inductions expire at different times → constant surprises
  • •No visibility on training gaps until client or DMIRS flags it

DrilLedger Competency Matrix (5 mins/week)

  • •Automated 60/30/14/7 day expiry alerts via email and SMS—never miss a renewal
  • •Real-time dashboard: green/amber/red status for every worker instantly
  • •Client audit? Export full compliance report in 30 seconds
  • •“Who can do confined space at Newman?” → AI answers instantly with worker list
  • •Skills matrix view: see gaps across entire workforce at a glance
  • •Role-based gap analysis: auto-flag missing required tickets per role

Worker Dashboard

Complete view of every worker's credentials. Expandable cards show all tickets, expiry dates, and certificate numbers.

Skills Matrix

Visual grid of workers vs competencies. Instantly see who has what ticket—and what's missing for their role.

Expiry Alerts

Automated 60/30/14/7 day warnings. Email and SMS to worker and admin. Never get caught by an expired ticket again.

Training Gap Analysis

Auto-detect missing required competencies per role. Plan training proactively, not reactively when the client complains.

Competencies Tracked

Core Mining Tickets

  • • Standard 11 (General Safety Induction)
  • • White Card (Construction)
  • • Medical Clearance
  • • Drug & Alcohol Test

High Risk Work Licences

  • • Forklift (LF)
  • • EWP (Elevated Work Platform)
  • • Confined Space
  • • Working at Heights

Vehicle Licences

  • • HR Licence (Heavy Rigid)
  • • HC Licence (Heavy Combination)
  • • MC Licence (Multi Combination)
  • • Haul Truck VOC

Site Inductions

  • • BHP Site Induction
  • • Rio Tinto Site Induction
  • • FMG Site Induction
  • • Roy Hill Site Induction

Safety Training

  • • First Aid
  • • Silica Awareness
  • • Manual Handling
  • • Fire Warden

Trade Certifications

  • • Electrical Licence
  • • Boilermaker Trade Cert
  • • Fitter Trade Cert
  • • Welding Certification

Annual Competency Management Savings

$25,000 – $60,000+

in prevented gate rejections + admin time + audit prep + training efficiency

The Cost of Poor Competency Tracking

Gate Rejection

Expired ticket = no site access

$2K/day lost

Emergency Training

Rush booking fees

2x normal cost

Client Audit Fail

Missing documentation

Contract risk

DMIRS Non-Compliance

Unqualified worker on site

$50K+ penalty

Automated Alert Timeline

Planning Notice

60 days

Book training

Warning

30 days

Email + SMS

Reminder

14 days

Escalate

Urgent

7 days

Supervisor alert

Time Savings (80-Worker Supplier)

Weekly Admin

4 hrs → 15 min

195 hrs/year saved

Audit Prep

8 hrs → 30 min

4 audits = 30 hrs saved

Gate Rejections

6/year → 0

$12K+ saved

Qualification Check

30 min → 5 sec

AI-powered search

With DrilLedger Competency Matrix

100%

Site access visibility

Zero

Surprise gate rejections

30 sec

Audit report generation

225 hrs

Annual time saved

$18,000

@ $80/hr admin cost

$12K+

Gate rejections avoided

Total Annual Value

Time savings + gate rejections prevented + audit compliance + training efficiency

ROI $25K-$60K+

per year

Note: Figures based on Perth mining supplier with 80 workers across 3 sites: ~6 potential gate rejections/year @ $2K/day, 4 client audits/year, weekly credential admin. Admin rate $80/hour. Actual savings vary based on workforce size, number of sites, and client audit frequency.