“Every system we looked at just bolted a chatbot onto the same admin. I did not need my coordinator to type faster — I needed to stop hiring another coordinator every time we won a site.”
— WA mechanical services contractor, $19M revenue, 70 workers
Research · Method and results
What 81 WA Mining Admin Job Ads Say About the Work (2026): Method and Results
DrilLedger · Ads posted April–June 2026 · Published November 2026
We read 81 separate admin job ads posted on Seek by WA mining service providers to see what the work actually is. The ads list the jobs — flights, tickets, rosters, timesheets — far more often than they name a system, because one person carries the process.
72%
involve mobilisation or travel coordination (58 of 81 ads)
36%
ask one admin to track tickets, medicals or inductions (29 of 81 ads)
14%
name any software at all (11 of 81 ads)
What the ads ask one person to do
Share of ads that mention each duty. One ad usually lists several duties, so the shares add up to more than 100%.
| Duty | Ads | Share |
|---|---|---|
| Mobilisation / onboarding | 52 | 64% |
| Recruitment & HR admin | 35 | 43% |
| Travel, flights & logistics | 31 | 38% |
| Document control & records | 25 | 31% |
| Training, tickets & competency | 24 | 30% |
| Site inductions & access | 19 | 23% |
| Reporting & dashboards | 16 | 20% |
| Medicals & fitness-for-work | 15 | 19% |
| Purchase orders & procurement | 15 | 19% |
| Rosters | 14 | 17% |
| Payroll & timesheets | 9 | 11% |
Who the ads are for
| Role family | Ads | Share |
|---|---|---|
| Mobilisation & Onboarding | 33 | 41% |
| Site / Office / Project Admin | 30 | 37% |
| HR & Recruitment | 7 | 9% |
| Training & Compliance | 5 | 6% |
| Maintenance & Fleet | 5 | 6% |
| Data & Other | 1 | 1% |
Where they sit
| Base | Ads | Share |
|---|---|---|
| Perth metro | 64 | 79% |
| Regional WA | 9 | 11% |
| Pilbara | 8 | 10% |
28% (23 ads) include FIFO or site-based duties.
Software named in the ads
Only 11 of 81 ads (14%) name any software. 4 name Microsoft Office and 10 name a specialist system such as a client compliance portal, HR platform or safety system. The rest describe the work without saying what it runs on.
| System | Ads | Share |
|---|---|---|
| Avetta | 4 | 5% |
| Pegasus | 4 | 5% |
| Microsoft Office | 4 | 5% |
| PeopleTray | 2 | 2% |
| Myosh | 2 | 2% |
| SuccessFactors | 2 | 2% |
| INX | 2 | 2% |
| Employment Hero | 1 | 1% |
| My Pass | 1 | 1% |
| SkyTrust | 1 | 1% |
| Xero | 1 | 1% |
| AroFlo | 1 | 1% |
| Dext | 1 | 1% |
| ISNetworld | 1 | 1% |
| Enable | 1 | 1% |
| Pronto | 1 | 1% |
| LiveMine | 1 | 1% |
How we did it
- Collection. Admin ads posted on Seek by WA mining service providers between April and June 2026: site and office admin, mobilisation and onboarding, HR and recruitment, training and compliance, and maintenance admin. The ads are from suppliers, not from the Tier 1 miners.
- De-duplication. Each employer's role is counted once. Ads are matched on company and role family, so a re-posted ad is not counted twice.
- Coding. Each ad is tagged against the duty, compliance and software lists above using keyword rules. A duty counts if the ad mentions it at all; a system counts only if the ad names it.
- Region. Pilbara if the ad's location or text names a Pilbara town (Newman, Port Hedland, Karratha, Tom Price and others), regional WA if it names a Goldfields, Mid West or South West mining town, and Perth metro otherwise. An office ad that mentions a Pilbara site therefore counts as Pilbara.
- Reproducible. Every figure on this page is read from the same tally file our printed research brief is built from, and the tally can be re-run from the coded list.
Limits you should know about
- It is not a random sample. These are ads we collected while contacting suppliers about DrilLedger, so they lean towards the businesses we sell to.
- The duties are our summary of each ad, not its exact wording, so keyword coding can miss a duty an ad describes in unusual terms.
- With 81 ads, one ad moves a share by about 1.2 percentage points. Treat small differences as noise.
- An ad describes the job an employer wants filled, not how the office actually runs.
Data access and citation
We publish aggregates only. No employer name or ad text appears here. Every table on this page is in one CSV file, free to reuse under CC BY 4.0 with credit to DrilLedger. Researchers and journalists can request the coded list from guy@drilledger.com.au.
Cite as: DrilLedger (2026). What 81 WA mining admin job ads say about the work. https://www.drilledger.com.au/research/wa-mining-admin-job-ads-2026
Frequently asked questions
What do WA mining supplier admin jobs actually involve?
In 81 Seek ads from April to June 2026, 72% involve mobilisation or travel coordination, 36% ask one admin to track tickets, medicals or inductions, and 20% require manual reporting from data held in other systems. Mobilisation and onboarding is the most common single duty, in 64% of ads.
Which software do WA mining admin job ads ask for?
Mostly none. Only 11 of 81 ads (14%) name any software: 4 name Microsoft Office and 10 name a specialist system such as a client compliance portal, HR platform or safety system. The rest describe the work without saying what it runs on.
Can I reuse this data?
Yes. The aggregate tables are in a CSV file under CC BY 4.0: reuse them with credit to DrilLedger and a link to this page. No employer names are published; researchers and journalists can request the coded list by email.
How reliable is the sample?
It is not a random sample: the ads were collected while contacting suppliers about DrilLedger, so they lean towards the businesses we sell to. With 81 ads, one ad moves a share by about 1.2 percentage points, so treat small differences as noise.
Where we use these figures
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