“Quarter ended Sunday. Sarah is now spending the next two weeks chasing supervisors for incident detail, copying it into Excel, classifying every line against Reg 675V, and uploading to SRS. We do this four times a year. There has to be a better way.”
— Perth mining services supplier, $40M revenue, 130 workers
Reg 675V Quarterly Reportable Incidents: How to Stop Building It in Excel
What Reg 675V actually requires
Regulation 675V of the WHS (Mines) Regulations 2022 sets the categories of mining incidents that must be reported quarterly to WorkSafe (LGIRS) via the Safety Regulation System (SRS). It sits alongside the immediate notification duties under s.35–38 of the WHS Act 2020 — immediate notification covers fatalities, serious injuries, and dangerous incidents; Reg 675V covers a wider mining-specific set that gets reported on a quarterly cadence.
Common Reg 675V categories
- · Medical-treatment injuries (treated by a doctor, not just first aid)
- · Loss of vehicle control (haul truck, light vehicle, mobile plant)
- · Fly rock leaving the designated safety zone after a blast
- · Uncontrolled release of energy (hydraulic, pneumatic, electrical)
- · Uncontrolled release of hazardous material
- · Failure of structural support (highwall, bench, ground)
- · Other categories specific to your operation type
Always cross-check your report against the current WorkSafe guidance — categories and definitions get updated as the regulator learns from incident trends.
The submission window: shorter than people think
Q1
Jan–Mar
SRS by Late Apr
Q2
Apr–Jun
SRS by Late Jul
Q3
Jul–Sep
SRS by Late Oct
Q4
Oct–Dec
SRS by Late Jan
The 28-day window after quarter end is short. If you start the report on day 1 of the new quarter, you have ~4 weeks. If you start day 14 (which is what usually happens), you have 2 weeks. If a senior incident lands in the same week, the report slips and WorkSafe sees a late submission.
The Excel-based status quo (and why it always slips)
- Incidents recorded on paper forms during the quarter — some get filed, some don't
- Admin chases supervisors at quarter end for missing detail
- Classification against Reg 675V categories happens in Excel, often by one person, often inconsistently
- Severity disagreements (medical-treatment vs first-aid) cause re-work
- No running total visibility — nobody knows how the quarter is shaping up until day 80
- SRS upload is a one-shot exercise at the end — if anything is wrong, you find out from WorkSafe
The DrilLedger approach: report rolls continuously
Auto-classify at point of capture
When the supervisor captures an incident on the Incident Reporter, they pick severity and incident type from a structured list mapped to Reg 675V triggers. If the incident matches a reportable category, it is added to the current quarter\u0027s report immediately.
Live quarterly view
The current quarter\u0027s report is always one click away. See the running total per Reg 675V category, the open vs closed-out incidents, the SRS-formatted summary, and projected end-of-quarter submission. No surprises in week 13.
SRS-formatted submission bundle
At quarter end, export the consolidated report as an SRS-formatted bundle matched to WorkSafe's field structure. Review, adjust if anything needs re-classification, then upload — a 30-minute review instead of a 30-hour rebuild.
Trend visibility for your own safety committee
The same quarterly view powers your internal safety committee. Categories trending up? Sites with disproportionate exposure? Equipment classes with repeat incidents? Visible across the quarter, not after the fact.
What this is worth in real numbers
Time saved per quarter
30–40 hours of admin chase + Excel build — eliminated. 4 quarters = 120–160 hours/year.
Avoided late SRS submission
Late submission triggers a WorkSafe follow-up that you did not have on the calendar.
Avoided incident miscategorisation
Wrong category at submission > correction in next quarter > awkward conversation with WorkSafe.
Better internal trend visibility
Stop discovering trends 13 weeks late. Act on rising categories the week they emerge.
Total: 120–160 admin hours saved per year + meaningful reduction in quarter-end overtime.
Frequently asked questions
What is a reportable incident under Reg 675V?
Regulation 675V of the WHS (Mines) Regulations 2022 sets out a list of mining-specific incident categories that must be reported to WorkSafe quarterly via the Safety Regulation System (SRS). Categories include medical-treatment injuries, loss of vehicle control, fly rock outside the safety zone, uncontrolled releases of energy or hazardous materials, and other operations-specific events. A reportable incident is generally less severe than a notifiable incident (which requires immediate notification under s.38 WHS Act 2020) but still material enough that the regulator wants visibility on a regular cadence.
When are the Reg 675V quarterly reports due?
Reports cover Q1 (Jan–Mar), Q2 (Apr–Jun), Q3 (Jul–Sep), and Q4 (Oct–Dec). Each report must be submitted in SRS within the period after the quarter ends published by WorkSafe — typically within 28 days. Always check the current WorkSafe (LGIRS) guidance for your operation type, because high-hazard or major-hazard operations may have shorter windows or additional sub-categories.
How do most Perth suppliers build their Reg 675V report today?
Painfully. The standard pattern: an admin person spends the last two weeks of the quarter chasing supervisors for incident detail, transcribing handwritten incident forms into Excel, manually classifying each incident against Reg 675V categories, building summary statistics, and then uploading the result to SRS. It is error-prone (incidents miscategorised or missed entirely), late (often slipping past the 28-day window), and burns 30–40 hours per quarter for a 100-worker supplier.
How does DrilLedger keep the Reg 675V report current?
Every incident captured through the Incident Reporter is auto-classified at the point of capture. If the supervisor selects categories and severity that map to a Reg 675V trigger, the incident is automatically added to the current quarter's report. At any point in the quarter you can open the report, see the running total per category, see which incidents are awaiting close-out, and see your projected end-of-quarter SRS submission. At quarter end, you review the consolidated bundle and submit — the work is already done.
What does WorkSafe do with the Reg 675V data?
WorkSafe uses Reg 675V quarterly data to identify trends across the WA mining industry — emerging hazards, equipment classes with rising incident rates, sites or operations with disproportionate exposure. Your data feeds into industry-wide bulletins and informs inspection priorities. A clean, consistent quarterly submission also signals to WorkSafe that your safety management system is mature — it tends to correlate with lower inspection frequency.