“We run Xero for invoicing, Excel for rosters, paper timesheets from site, WhatsApp for the crews and SharePoint for procedures. None of it talks. We got an SAP quote: $180K before anyone touched a timesheet. So we kept the spreadsheets.”
— WA mechanical services contractor, $18M revenue, 70 workers
See it work in your business
before you pay a cent.
Worth $17,500. Free for 90 days. No card, no contract, no lock-in.
Guy Kennedy maps how your office actually runs, finds the admin worth automating, fixes the biggest pain first on your real data, then rolls it out across the business. You decide at day 90.
What happens in the 12 weeks
Guy-led, on-site in Perth. A weekly 30-minute check-in throughout.
Weeks 1–2
1. Map your workflows
Guy on-site in Perth, walking every system you run and who re-keys what.
Week 2
2. Find what to automate
Every manual handoff ranked by hours and dollars. Your price is agreed in writing.
Weeks 3–6
3. Fix the biggest pain first
First agent live on your real data by week 3, alongside your existing systems.
Weeks 7–12
4. Roll it out across the business
Desk by desk, as far as the numbers support. Results review in week 12.
Is it a fit?
Tick all four on the left and you're who the pilot is built for.
Best for
- Perth-based WA mining suppliers, 30–200 people
- Mechanical services, drillers, earthmoving, civil, labour hire, fabrication, hydraulics, E&I, transport, equipment hire
- Juggling 5–10 systems that don’t talk: Xero or MYOB, Excel, paper timesheets, WhatsApp, SharePoint
- Looked at SAP or Oracle and baulked at the price
Not for
- Under $5M revenue. The admin load usually isn’t big enough to pay back yet
- $200M+ contractors with an IT team and procurement
- Already running Pronto, SAP or Dynamics with an implementation partner
- Anyone after free software with no owner or GM behind it
Not a fit for the pilot? The 30-day self-serve trial and the paid audit are still open.
No risk on your side
- Your price is set in writing in week 2, before you commit to anything
- Runs alongside your existing systems. Nothing gets switched off
- Walk away at day 90 and take your data with you
- Christmas shutdown doesn’t count against your 12 weeks
What we ask in return
In return: a named owner or GM as sponsor, an hour a week from your office lead, and a straight yes or no at day 90.
If it works, a reference call or case study would mean a lot. That's optional, and nothing gets published without your written sign-off.
Fair questions
Do we have to switch anything off?
No. DrilLedger runs alongside Xero or MYOB, your spreadsheets and your client portals for the whole pilot. If it doesn’t earn its place, nothing about your current setup has changed.
What does it cost after 90 days?
You’ll know in week 2. Once we’ve mapped your workflows and modelled the receipt, we agree the monthly price in writing, before you commit to anything. If the answer at day 90 is no, you pay nothing.
What happens to our data?
It’s yours. It’s hosted in Australia and used only to run your pilot. If you don’t continue, you get a full export and we delete it unless you ask us to keep it.
Why is it free?
Because WA businesses buy after they’ve seen something work in their own operation, not on a promise. Five working pilots in Perth are worth more to us than fifty sales pitches.
Why only five spots?
Guy runs every pilot himself, on-site in Perth. That’s around 30 hours per business over 12 weeks, so five is the honest limit while doing it properly.
What do we sign?
A one-page, plain-English pilot agreement: free, no obligation, your data stays yours, nothing published without your consent, and either side can stop on 7 days’ notice.
What about the Christmas shutdown?
The pilot clock pauses for your shutdown, so a December start still gets 12 working weeks.
Apply for a pilot spot
Two minutes. Guy calls every applicant within one business day for a 30-minute fit check.