Contractor Compliance Portal
Track worker documents, inductions, and certifications
Contractors
Compliant
Expiring
Non-Compliant
Mike Thompson
Thompson Drilling Services
Sarah Chen
Chen Civil Contractors
James Wilson
Wilson Equipment Hire
David Brown
Brown Mechanical Services
Lisa Martinez
Martinez Safety Solutions
Document Status
Ask me:
- • “What does Sarah need?”
- • “BHP Newman status”
- • “Induction requirements”
- • “Expiring documents”
Manual Compliance Tracking (5+ hours/week)
- •Spreadsheet with 50+ workers - when does each medical expire?
- •Check each worker manually: White Card? Standard 11? Site induction?
- •Worker arrives at site - “Sorry, your induction expired yesterday”
- •$2,000 flight wasted, worker sent home, client furious
- •BHP requires different docs than Rio - check portal requirements manually
- •Chase workers for updated certificates via email/phone/text
- •Client audit: scramble to produce compliance records
- •One missed expiry = lost contract, damaged reputation
DrilLedger Compliance Portal (20 minutes/week)
- •Dashboard shows all workers with traffic light status at a glance
- •Automatic 30/14/7 day alerts before any document expires
- •Ask AI: “What does Sarah need for Newman?” - instant checklist
- •Zero gate rejections - system blocks booking if non-compliant
- •Site-specific requirements: BHP, Rio, FMG, Roy Hill all tracked
- •One-click reminder: Worker gets SMS/email with what's needed
- •Audit ready: Generate compliance report for any client in 30 seconds
- •100% compliance rate - never miss a mobilisation again
AI Compliance Assistant
Ask “What does Mike need for BHP?” AI checks all requirements and tells you exactly what's missing or expiring.
Smart Expiry Alerts
30/14/7 day warnings before documents expire. Workers and admin notified automatically via email and SMS.
Site-Specific Rules
Different sites have different requirements. System knows BHP needs X, Rio needs Y, FMG needs Z.
Zero Gate Rejections
System prevents booking non-compliant workers. No more $2K wasted flights or angry clients.
Documents We Track
Safety Tickets
- • White Card
- • Working at Heights
- • Confined Space
- • EWP Licence
- • Forklift Licence
Medical & Drug
- • Pre-employment Medical
- • Drug & Alcohol Test
- • Audiometry
- • Spirometry
- • Fitness for Work
Site Inductions
- • Standard 11 (General)
- • BHP Site Specific
- • Rio Tinto Induction
- • FMG Access
- • Roy Hill Portal
Trade Licences
- • Electrical Licence
- • Plumbing Licence
- • HR/HC/MC Licence
- • Crane/Rigging
- • Scaffolding
Annual Compliance Management Savings
in reduced admin time + prevented site rejections
The Cost of Manual Compliance Tracking
Per Worker Check
Medicals, inductions, tickets
Site Rejection
Expired docs, missed induction
Chasing Documents
Emails, calls, follow-ups
Compliance Audit Prep
Scrambling for records
Time Savings
Single Worker Check
99% faster
Weekly Review (50 workers)
97% faster
Annual Time Saved
@ $40/hr = $13,880
With Integrated Compliance Portal
Site rejections
Expiry alerts
Audit-ready
Total Annual Value
Admin time savings + prevented site rejections + audit protection
per year
Note: Figures based on typical WA mining contractor with 50+ workers across multiple sites. Site rejection costs include rebooking, accommodation, and project delays. Admin rate $40/hour. Actual savings vary based on workforce size and site requirements.